Compliance Manager – Ukraine (Lviv)

The Compliance manager, based in Lviv, will ensure the compliance of logistical, programmatic, administrative, financial and HR procedures for the TGH mission. He/she will supervise the compliance team of the mission.

He/she will work in close collaboration with the coordination (programme, administration and logistics) as well as with TGH’s implementing partners. He/she will ensure the quality and compliance with the application of TGH procedures, the preparation and management of audits (external and internal) and, following the findings, will send recommendations to the departments concerned.

Under the supervision of the Country Director and in close collaboration with the coordination team, the main responsibilities of the Compliance Manager are as follows:

Oversight of overall compliance and accountability processes

• Train and inform the teams on the TGH procedures and their updating;
• Educate teams on compliance issues;
• Support / advise departments in the implementation of TGH procedures;
• Support the departments in the compilation and archiving of all operational and support documents (finance, HR, logistics, purchasing, administration) of the projects;
• Ensure the centralization and archiving of files at the office level in Lviv (paper archiving and electronic archiving);
• Set up an electronic archiving system for the entire mission.

Preparation and management of audits

• Ensure regular internal audits (compliance with good practices, TGH rules and standards and donor procedures);
• Communicate the conclusions of the internal audits to the Country Director and propose any recommendations and necessary process updates (administrative, financial and logistical procedures);
• Bring the necessary corrective measures to the files;
• Prepare, facilitate and be the focal point for external audits at the Ukraine mission level;
• Transmit the conclusions of the audits to the teams and propose any recommendations and updates to the necessary processes;
• Monitor the implementation of recommendations at mission level;
• Provide support to logistics, administrative and program departments to mitigate identified risks;
• Prepare compliance and accountability reports according to TGH standard formats with audit recommendations, verifications, audit reports, etc.

Capacity building / lessons learned / good practices

• Participate in strengthening the skills of the teams with respect to the procedures and processes put in place by TGH as well as with respect to donor procedures;
• Contribute to the dissemination and use of good practices;
• Be part of the kick off meetings of projects to present the rules and compliance of the donors as per signed contracts.

Risk management

• Map the risks of fraud on the mission;
• Propose the updating of the processes in order to integrate any measure likely to fight against fraud and limit any suspicion of fraud on the mission;
• Monitor market prices in conjunction with the logistics department and ensure that monitoring is carried out on all bases in the Ukraine;
• Ensure the proper application of anti-terrorism and money laundering rules and carry out due diligence on third-party contractors;
• In collaboration with head office, participate in any anti-fraud and counter-terrorism action.

Human resources management

• Supervise the mission’s compliance team (recruitment, training, etc.);
• Train the compliance team in compliance processes and techniques.

Mission Strategy

• Set up an effective communication network with donors and auditors.

This list of responsibilities could be modified according to the needs.

Profile

• Experience of at least two years in organizational positions;
• Diploma in management, finance, audit or logistics;
• Good knowledge of the humanitarian environment (NGO, IO, EU, BHA etc.);
• Good knowledge of donor requirements (especially BHA, OCHA, UNHCR…);
• Mastery of computer tools (including Excel and Word), knowledge of SAGA is an asset;
• Ability and motivation to live and work in a team;
• Ability to set up and deliver training;
• Ability to live and work in an unstable security environment;
• Rigor and great organizational capacity;
• Sense of diplomacy.

Information

Location: Ukraine, Lviv

Duration: 12 months subject to funding, from January 2023

Conditions: Salaried contract, gross monthly salary from €1,900 to €2,600, monthly perdiem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. No family duty station.

TGH has chosen a deliberately simple and transparent remuneration policy, accessible on our website www.trianglegh.org
The salary levels advertised in our job offers are set within the framework of the salary scale and are not open to negotiation.

More information on www.trianglegh.org, under “JOBS”.

TGH reserves the right to end the recruitment process as soon as a candidate is positioned