Under the authority of the Country Compliance and Transparency Manager, Compliance Intern supports the implementation of ACTED’s compliance process in the Capital and the bases,

S/He also provides technical support for donor external audits,

S/He also provides technical support for internal audits,

S/He should comply and ensure compliance to the audit code of conduct

Hierarchical Link

Country Compliance and Transparency Manager

Working relations

Internal:

• All departments, mainly Finance, Logistics, HR and Administration,
• HQ Audit Department,
• Independence from all other ACTED departments.

Objectives

The overall goal of the position is to acquire basic knowledge and skills in the field of Transparency and Compliance, system documentation, knowledge, and organizational know-how management as well as task and time management. This goal is achieved through:

1. Support the implementation of the ACTED standard guidelines and FLATS System,
2. Support improvement of internal documentation control,
3. Support external audits preparation where required,
4. Support internal audits preparation and conducting where required,
5. Administrative support.

DUTIES & RESPONSABILITIES

Under the supervision of Country Compliance and Transparency Manager:

1. Active participation in the maintenance and improvements of the proper internal documentation workflow,
2. Proper storage of documentation in the archive and on ACTED servers.
3. Support external audits preparation where required:

Checking and preparing documentation for external audit.

2. Support internal audits preparation and conducting where required:
3. Active participation in internal audit trainings,
4. Participation in internal audit preparation,
5. Participation in internal audit missions.

3. Administrative support:
4. Preparing meeting minutes on a regular basis,
5. Supporting internal communication,
6. Administrative and office works; office equipment operating.

4. Team work

Participate in positive working environment and good team dynamics among ACTED Iraq staff.

5. Other
6. Active participation in all trainings recommended by the supervisor,
7. Perform any other related activities as assigned by immediate supervisor.

1. Support the implementation of the ACTED standard guidelines:
2. Support monthly spot-checks on financial, HR and program documentation.
3. Support identification and follow-up on the transparency and compliance issues by using the transparency and compliance tools and action plans.

2. Support improvement of internal documentation control:

• University degree or equivalent higher education degree
• Fluent command of English, Kurdish and Arabic languages (will be verified during the test)
• Computer proficiency – Windows and MS Office: Word, Excel, Power Point, Outlook (will be verified during the test)
• Ability to use office equipment – printer, scanner
• Problem solving skills
• Ability to quickly search for the information; ability to independently search for the information and solve problems
• Attention to detail; accuracy
• Proactivity and positive attitude
• Willingness to perform a variety of tasks
• We are looking for dynamic person, who is ready to learn and support Transparency and Compliance Team in their daily work

Interested candidates can apply via the following link:

https://docs.google.com/forms/d/e/1FAIpQLSd4LbXTy_tRVlUVTfexljMkceJxGJnRAqydQWKNtkqHfov2Ig/viewform 

Only shortlisted candidates will be contacted.

Only CVs in PDF format will be accepted.

Incomplete applications will not be considered.