Compliance & Administration Officer

Global Compliance & Administration Officer

About Viamo

Mobile technology is revolutionizing how organizations engage with their end-users. More than 96% of the world’s population has access to a mobile phone, meaning it is now possible to reach nearly every single person on the planet. Yet 3 billion people living in emerging markets still lack access to relevant, timely, and engaging information in their local languages, and their voices remain underheard. The organizations that serve them lack the technology and capacity to reach them, and many are unaware of the power of mobile technology to meet their organizational goals.

Viamo connects individuals and organizations using digital technology to make better decisions.

With more than 30 million people reached in 2020 alone, we are well on our way to meeting our goal of reaching 50 million people annually by 2023.

About the role

Your role as a Compliance & Administration Officer will be far from one dimension. You will undertake a wide range of administrative tasks including, updating compliance and administration folders, updating the compliance and administration dashboard, and ensuring they are continuously kept up to date.

Your goal will be to ensure that the department`s work will be running smoothly and effectively in delivering maximum value to the organization as a whole.

Key Responsibilities

• Administration

  • Opening and updating compliance and administration folders by the set standards internally.
  • Filling forms and pulling supporting documents for business development due diligence
  • Ensuring that Inventory of Viamo policies and procedures are updated.
  • Prepare memos following the instruction from the Director of Compliance & Administration.
  • Filing and archiving compliance and administration documents.
  • Updating all of Viamo`s legal entities summaries as soon as new and relevant information is shared
  • Validating Viamo`s documents that require HQ stamps
  • Monitoring courier, mails and informing relevant stakeholders of the tracking numbers

• Country Incorporations

  • Creating country folders using the laid down formats and templates.
  • Ensuring that all required documents are in the right place.
  • Making an inventory of existing documents and reporting the missing ones to the Director of Compliance & Administration for the claim and follow up with the responsible or lawyer.

• Compliance & Administration contact management

  • Managing lawyers, tax specialists, auditors, and HR specialist data contacts.

• Compliance & Administration dashboard management

  • Updating the dashboard for the department

• Inventory management :

  • Following up with all country’s inventory for assets and equipment quarter.ly

• Insurance :

  • Updating the google sheet summary and notify expiration date.

Key Performance Indicators

• Country incorporations folders content up-to-date.
• Compliance checklist per country up-to-date
• Asset & Equipment inventory per country up-to-date
• Filling and archiving guidance up-to-date

Team and Reporting Structure

• Reports to Director of Compliance & Administration

Profile

Required

• Bachelor’s Degree in Business Administration
• Proven experience in Administration, and logistics. Minimum 2 years.
• Understanding of Administration policies, procedures, and compliance.
• Outstanding knowledge of MS Office; Google Suite.
• Excellent written and oral communication in French.
• Proficiency in the English Language. (writing and speaking)
• Multi-task, dynamic, and organizational skills.
• Desire to work as a team with a results-driven approach.

Desirable

• Located in Antananarivo..
• Experience working in a Technology company.
• Experience working in a multicultural environment.