Company Secretary & Legal Administrator

Overview of position

The mission of CTG is to partner with the world’s most effect humanitarian organisations to provide support in enabling the success of projects; to provide a duty of care to staff who operate in conflict-affected countries; and to ensure that all of our business practices remain ethical and uphold human rights.

Role objectives

The Company Secretary & Legal Administrator, will support the Client Services Director & General Counsel in ensuring the compliance of the company in all jurisdictions of operation, compliance with management systems and management of legal risk.

Expected output:

Specific responsibilities will include but not be limited to:

• Conducting research and compiling reports on applicable company regulations and laws across all jurisdictions of operation
• Conducting other legal research
• Managing set ups of legal entities in new jurisdictions
• Managing the compliance of existing legal entities’ annual local audit and reporting requirements
• Developing trackers so key filing and renewal deadlines are never missed
• Drafting relevant legal documents (including but not limited to board resolutions, shareholder resolutions, articles of association)
• Advising on and managing restructure of CTG’s legal entity structure to ensure consistency and efficiency
• Liaising with local legal counsel and experts
• Keeping files organised and up to date in paper and/or electronic format
• Ensure that all CTG supply chain has gone through due diligence, comply with the company’s code of conduct, and work towards raising their standards
• Supporting General Counsel and Legal Counsel with other legal administrative matters
• Supporting Bid & Sales Team with information around legal entities as required for submissions
• Assisting CTG Finance Teams on assisting with external Due Diligence, preparing requisite forms and all other documentation required by external corporations such as banks, auditors etc.

Project reporting

This role reports to the Client Services Director & General Counsel but will be actively in communications and may receive directions with relevant stakeholders (including but not limited to the Legal Counsel, Tax Manager, Financial Controller, COO and CEO).

Key competencies

The successful candidate will:

• Be a self-starter and able to work independently with minimum supervision
• Be comfortable handling large work load, working under time pressure, managing multiple issues at once
• Have strong organisational skills – ability to follow up on issues and prioritise
• Ability to manage various legal requirements – navigating, researching and using multiple legal systems, research tools, search engines etc.
• Possess excellent attention to detail and accuracy
• Have superior research skills
• Demonstrate a high level of discretion with confidential matters
• Have experience with online document management systems
• Have business proficiency in computer systems and MS Office applications

Further information

Work experience:

• 3-5 years of demonstrable relevant experience.
• Experience with a multinational company with entities in multiple jurisdictions.
• Qualified solicitor (or equivalent) preferable
• Experience with a multinational company with entities in multiple jurisdictions.
• Experience in dealing with multiple jurisdictions, especially conflict-affected states, is an advantage.