Communications Manager- External Affairs Coordinator

GENERAL SUMMARY: The Communications Manager will report to the President/ CEO. The Communications Manager has superior verbal and written communication skills; writing, word processing, editing, and proofreading skills; ability to work under tight deadlines and pressure, while maintaining a professional demeanor. The Communications Manager will also serve to coordinate APM Signature Events, community events and programmatic events as well as Executive support to President/ CEO.

ESSENTIAL FUNCTIONS:

1. Advance the APM mission
2. Increase APM’s visibility in the APM service area and greater Philadelphia region
3. Increase public knowledge of APM activities
4. Increase APM partnerships in neighborhood and community initiatives
5. Serve as lead organizer for APM signature events

Communications/Marketing

• Maintain external affairs and media distribution lists
• Create and monitor external affairs database
• Monitor industry news and identify potential partnerships and opportunities
• Draft and distribute press releases
• Create and maintain a press and photo archive
• Prepares and updates agency media kits
• Draft content for brochures, newsletters, website
• Work with APM programs to create and distribute promotional and recruitment materials to community residents
• Support the Human Resources Department in distribution of internal employee newsletter.
• Distribute email blasts, updates to funders and external affairs contacts thru the mailchimp program
• Develop and maintain relationships with major points of distribution (i.e., churches, CBO’s, schools, associations, supermarkets, etc.)
• Creates databases for major points of distribution and community leads as assigned
• Responsible for developing and maintaining External Affairs Department Budget
• Acts as staff liaison to the Board of Directors Resource and Development Committee

Events

• Plan, organize, coordinate, and facilitate APM Signature Events and community events; provides support for programmatic internal events
• Attend organized community meetings and events in the APM service area and in the greater Philadelphia region as they pertain to Latino community issues and APM focus areas
• Schedules and maintains communication with speakers, vendors, and participants; coordinates and monitors event timelines; reviews and analyzes evaluations
• Provides support and solicitation of sponsorship for all APM Signature Events; responsible for meeting and/or exceeding established department sponsorship goals
• Staff APM tables at major community events (Hispanic Fiesta at Penn’s Landing, Feria del Barrio, etc)
• Prepares event assessment reports; maintains event histories
• Preparing a variety of publications, materials, and programs for events
• Coordinates participation in charitable contribution campaigns; and support APM program staff with participation of community events
• Provides administrative support to the President/ CEO as needed
• Additional duties as assigned

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Requirements:

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS:

• Bachelor’s Degree in Journalism, Public Relations, Marketing, Communications or related field or at least 2-4 years of experience working in events and marketing
• Experience in working with diverse communities and a strong commitment to health, human services and community development
• Strong verbal communications skills and an ability to relate well to cross-sectors of the community; Spanish-language proficiency preferred
• Social Media experience
• Must be highly organized
• Availability to work nights and weekends as needed
• Knowledge of Word and Excel for Windows software; ideal candidate will have working knowledge of QuarkXPress, Adobe Illustrator and Adobe Photoshop
• Excellent writing skills
• Graphic Design experience a plus but not necessary

Benefits:

• Medical Insurance or $100/month medical insurance waiver reimbursement
• 403b retirement plan: 4% APM contribution PLUS 3% APM matching contribution
• Vision
• Dental
• 20 PTO Days
• 12 Paid Holidays
• Life Insurance
• Long and Short-term Disability

APM is an equal opportunity employer.

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