Common Pipeline Coordinator

Position Title: Common Pipeline Coordinator

Duty Station: To be determined

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Regional Crisis Coordinator and direct supervision of the Head of Programme for Gaza Response, the Common Pipeline Coordinator has the overall responsibility developing and implementing the Gaza Common Non-Food Items (NFI) Pipeline including management applications and tracking systems liaising where appropriate with IOM’s Supply Chain and field staff, donors, Shelter/Non-Food Items (S/NFI), Water, Sanitation & Hygiene (WASH) and Logistics Clusters and partner agencies.

Core Functions / Responsibilities:

1. Ensure that the inventory of Shelter/NFI and WASH items is accurately recorded and updated in the respective pipeline online stocks of emergency supplies managed by the Shelter/NFI and WASH clusters respectively.
2. Ensure the creation of an IOM specific inventory update that allows tracking of items according to its donor / project / program. Additionally, the inventory should be linked to a cost (in USD and/or the currency of the funding source as required).
3. Monitor the inventory levels and provide recommendations to the WASH or the Shelter/NFICluster/Technical Advisors and Project Managers about replenishments, items about to expire, and items with high and low rotations.
4. Coordinate the release of items to the requesting agencies from IOM and partners’ warehouses after receiving relevant endorsements by the cluster coordination teams from Shelter/NFI or WASH, and Programme Managers.
5. Ensure updated catalogues of items for the Shelter/NFI and WASH pipelines.
6. Ensure a register of distributions to agencies recipient of the pipeline items, ensuring that dates of collection, number and type of items, locations where the items will be utilized and targeted beneficiary numbers are properly accounted.
7. Account and link inventory of items and items distributed to a donor or specific project following the guidelines provided by the WASH and SNFI Technical Advisors and Clusters.
8. Request and review post distribution reports from the receiving agencies and ensure that the register of distribution is updated to the actual figures of utilization of items, especially in terms of beneficiary numbers reached.
9. Supervise the team of international and national staff assigned to assist the management of the pipelines.
10. Provide the information necessary for the development of donor reports as required.
11. Provide a regular consolidated report of the activities and events related to the core common pipeline of items.
12. Plan the procurement of items in accordance to the respective projects proposals. Ensure that the procurement is cost efficient and guarantee a speed up process.
13. Liaise with IOM Supply Chain Unit (SCU) for the follow up of the procurement of the items, appropriate storing, transportation and tracking of items at the different warehouses.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Extensive experience in programme formulation, implementation and evaluation. Previous management of common SNFI/WASH Pipeline is a huge asset.
• Demonstrated supervisory experience in staff management.
• Previous work experience in a rapid transition or post-conflict area.
• Demonstrated experience in liaising with governmental and authorities, international agencies (i.e., UN), and civil society organizations.
• Experience in project development, implementation, and reporting, including financial and budgetary aspects.

Skills

• Proven record of establishing and maintaining good working relationships with governmental and diplomatic authorities, national, regional and international institutions, as well as civil society actors; Familiarity with inter-agency programme regulations of the UN and other donors;
• In depth knowledge of the broad range of humanitarian related subject areas dealt with by the Organization;
• Sound judgment, ability to analyze information and make decisions rapidly to resolve operational problems;
• Efficiency, flexibility, high level of professionalism and ability to adhere to strict deadlines;
• Demonstrated leadership, management, and coordination ability;
• Sound communication and interpersonal skills;
• Ability to work effectively and harmoniously with colleagues from varied cultures and backgrounds;
• Familiarity with IOM’s MiMOSA and PRIMA systems;
• Knowledge of the IOM project management cycle; and,
• Knowledge of IOM’s administrative and financial management.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and/or another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.