Executive Assistant

Who are we?

We’re a small, diverse team working at the cutting edge of machine learning. At Cohere, our mission is to build machines that understand the world and to make them safely accessible to all. Language is at the crux of this, but it can be difficult and expensive to parse the syntax, semantics, and context that all work together to give words meaning. The Cohere platform provides access to Large Language Models through its APIs that read billions of web pages and learn to understand the meaning, sentiment, and intent of the words we use in a richness never seen before.

We recently raised our Series B , signed a multi-year partnership with Google Cloud , and we are focused on bringing our technology to market. We will partner with customers so they can build natural language understanding and generation into their products with just a few lines of code.

We’re ambitious — we believe our technology will fundamentally transform how industries interact with natural language. And we have the technical chops to back it up – Cohere’s CEO, Aidan Gomez, is a co-author of the groundbreaking paper “Attention is all you need” , (over 23k citations) and was previously part of Google Brain. Our entire technical team is world-class.

We are focused on creating a diverse and inclusive work environment so that all of our team members can thrive. We welcome kind and brilliant people to our team, from wherever they come.

Please Note: We have offices in Toronto, Palo Alto and London but embrace being remote-first! We are looking for candidates based in Toronto for this role.

As an Executive Assistant, you will:
Manage the day-to-day schedule for our leadership team, including calendaring, booking meetings and personal appointments, and other commitments to ensure a balanced and efficient workday
Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation
Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
Be willing to take on special projects like coordinating team events or community-building activities
Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team

You may be a good fit if you have:
2+ years of experience working as an Executive Assistant or equivalent experience
You anticipate others needs and can work proactively to address them
Previous experience partnering with senior leaders in a fast-paced, innovative environment
You are a strong communicator, both written and verbal – and feel comfortable speaking to C-level stakeholders.
You are highly self-motivated and exercise discretion, tact, and professionalism
You’re detail-oriented, love staying organized, and stay cool under tight deadlines
Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides
You enjoy a balance of collaborative and independent work.
Experience creating and maintaining positive working relationships with internal and external stakeholders.

If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply! If you consider yourself a thoughtful worker, a lifelong learner, and a kind and playful team member, Cohere is the place for you.

We welcome applicants of all kinds and are committed to providing both an equal opportunity process and work environment. We value and celebrate diversity and strive to create an inclusive work environment for all.

Our Perks:

? An open and inclusive culture and work environment

?‍? Work closely with a team on the cutting edge of AI research

? Free daily lunch

? Full health and dental benefits, including a separate budget to take care of your mental health

? 100% Parental Leave top-up for 6 months for employees based in Canada, the US, and the UK

? Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement

? Remote-flexible, offices in Toronto, Palo Alto, and London and coworking stipend

✈️ 6 weeks of vacation and shared Canada/US/UK holidays