Chief of Staff – Asia & MENA

Pathfinder Overview:

Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Position: Chief of Staff, SA-MENA

Reports: President South Asia and MENA

Location: Preferably Bangladesh, Egypt, India, Jordan, or Pakistan.

Summary of Role:

The Chief of Staff to the President, directs and manages the Office of the President SA-MENA to promote efficient delivery and execution of priorities of the President, including internal functioning of Pathfinder, resource generation, and external engagement. Serves as a strategic advisor to the President in formulating priorities and time management and provides project management to implement initiatives and partnerships developed by the President. Partners closely with the Management Team to manage internal decision-making processes and items for review and discussion with the President. Creates and maintains cross-departmental relationships to enable leadership success and leads the tasking of document creation and other materials in support of the President. Represents the President internally and externally; and provides liaison between the President, key executives, employees, country offices, and external stakeholders. Directs a wide range of highly sensitive issues under tight deadlines/pressures.

Key Responsibilities:

Executive Office Management and Supervision:

• Directs office processes and procedures and supervises the Executive Assistant and Administrative Assistant in overall office
• Works closely with the cross organizational leads for Finance and HR in the region and other members of the president’s teams.

Scheduling Strategy and Periodization:

• Serves as a partner and facilitator with the President for evaluating opportunities and determining stakeholder engagement that meet President’s and organizational priorities.
• Develops priorities and directs Executive Assistant in managing scheduling requests.

Executive Communications and Briefing Preparation:

• Reviews internal and external communications ensuring products fit with the voice and vision of the President.
• Develops briefing materials for meetings, trips, speaking engagements, and donor related work, ensuring President is fully prepared for external engagement.
• Manages the development of talking points and organizes cross- functional, organization-wide teams to create necessary background materials on Pathfinder’s programmatic work and global public health issues.

Thought Leadership and Team Leadership:

• Organizes president external engagement participation including interfacing with external organizations, stakeholders, and partners. Engage with Communications team to develop talking points that advance organizational goals and President profile in the global public health space.
• Represents and supports the President internally and externally in meetings, committees, and phone calls. Serves as a part of the senior leadership team alongside other business unit heads.

Relationship Management:

• Facilitates President relationship building and management.
• Tracks priority relationships and manages the creation of supplementary collateral on Pathfinder to ensure effective relationship building and representation of Pathfinder and President.

Management Team Coordination:

• Establishes cadence for Management Team Meetings and prepares agendas and materials in advance to ensure decision making objectives are met.
• Works closely with Management Team to ensure information flow to the President and necessary items are reviewed for timely decision making.

Strategic Partnerships:

• Serves as a project manager and implementer for strategic initiatives of the president.
• Brings together relevant internal stakeholders in cross-functional, organization-wide teams to develop necessary items to advance partnership creation.
• Serve as an interlocutor to external organizations and partners to advance strategic priorities.

Budget Management:

• Budgets for the Office of the President, as well as occasional small grants for special projects.
• Supports the President in all work round revenue generation and enhancing visibility of Pathfinder in the region.

Required Education and Work Experience:

• Bachelor’s degree in business or related field and 10 years of experience, or master’s and 7+ years of relevant experience
• Excellent management skills and collaborative leadership approach with excellent strategic thinking, analytical, influencing and project management
• Advanced experience supporting C-Level Executives, preferably in a non-profit
• Experience with global staff and matrixed organizations
• Prefer: Experience in non-profit organizations

Required Job-Specific Competences

• Meeting Planning: Advanced skills in organizing meetings, assisting with travel and hotel accommodations, and providing general office operations support for meetings, such as preparing minutes and
• Budget Management: Advanced skills in developing, monitoring, managing, and reporting on
• Research: Foundational knowledge of research methods for papers, reports, speeches, and other documentation.
• Writing and Editing: Advanced skills in drafting and editing written materials used for reports, speeches, and related
• Project Planning: Advanced ability to plan and manage cross functional Project planning to fulfill performance objectives, including timely implementation and reporting.
• Communication: Mastery of negotiation and influencing, through written and spoken communication.
• Standard Office Equipment Operations, Office Systems: Proven ability to operate Pathfinder’s office equipment, including but not limited to the telephone system, fax machine, copier, personal computer, and
• Systems and Tools: Advanced skills in MS PowerPoint and Excel, filing systems, and records retention.
• Supervisory Skills: Proven ability to direct and supervise the work of
• Presentation Skills: Ability to present information in an insightful and structured manner, both written and
• Software Applications: Advanced skills in MS Outlook, MS Word,
• Management and Teamwork: Ability to work independently and effectively direct a team in prioritization, workflow and core goals and objectives. Ability to be detailed-oriented, ability to manage stress effectively in a fast-paced environment, and ability to be solutions-focused.

Other Information:

Technology to be Used:

• Uses cellular and office phone, laptop, or desktop computer.

Travel Requirements:

• Travel required (30% or less)

Application procedure / How to apply:

• Interested applicants are requested to include the contact details for at least 3 references in their resume.
• Please submit your application via this website no later than October 27th, 2023.

Safeguarding and Protection

Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.