Chief of Records and Archives Section

Organizational Setting and Work Relationships

Reporting directly to the Director of the Division of External Relations, the Chief of Records and Archives Section heads a team of records and archives managers, digital preservation and information management professionals and support staff based in Geneva and in the Regional Bureaus.
In order to bring to live UNHCR reach history, knowledge and values, the Chief of Section leads the implementation of UNHCR Global Information and Records and Archives Management (RAM) program. This program addresses the risks related to unmanaged analogical and digital records, addresses the question of short-term, medium-term, and long-term preservation and access issues. Duties are conducted within the general parameters established for the position by the Director and the incumbent is responsible for professional direction of the Section.
External and internal relationships and contacts can be listed as follows:
With Representatives, Line- and Field based Managers, Directors of Services and Bureaus, and Services involved in the different aspects of Information management, on the development, design and particularly on the implementation of related information and records management and archives programs and policies
With staff of own Section primarily on providing leadership and strategic direction and supervision of day-to-day functions and procedures, ensuring adherence to established policies, processes, and procedures.
With external stakeholders, and researchers, on access to UNHCR Archives.
With counterparts in other UN agencies on the development or coordination, on improvements or amendments of relevant UN-wide HR policies as falling into the scope of this function’s responsibility.
With the International Council of Archives and other professional international organizations, fora, academic institutions, and conferences.
¿
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Manage the Records and Archives Section.
• Lead global information and records management, and archives program of UNHCR.
• Establish UNHCR strategy regarding the Organizations institutional memory¿s selection, acquisition, management, preservation, access, and use.
• Oversee the design, implementation, and management of UNHCR global records management and archives program.
• Represent the Section, and the Division, on matters concerning the overall direction of UNHCR in terms of information and records management, and archives.
• Approve records disposition and destruction schedules and authorize records destruction.
• Be the custodian of UNHCR Archives and approve or restrict access as per UNHCR access policy
• Enforce global compliance with UNHCR¿s policies, procedures and standards governing information and records management, and archives.
• Decide on the access of UNHCR records to internal and external users in accordance with the UNCHR Access Policy.
• Decide on the implementation of the most appropriate UNHCR information and records management, and archival standards.
• In collaboration with DIST, determine the ICT platforms that should support the information and records management, archives management and digital preservation of UNHCR digital assets.
• Represent the Section and the Division in meetings and fora related to the functions.
• Perform other related duties as required.
• Minimum Qualifications
  Education & Professional Work Experience
  Years of Experience / Degree Level
  For P5 – 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree
  Field(s) of Education
  *Archival Management; Library, Information and Archival Studies; Archivist; History;
  (Field(s) of Education marked with an asterisk* are essential)
  Certificates and/or Licenses
  Not specified.
  Relevant Job Experience
  Essential
  Minimum of 12 years previous relevant professional job experience including at least 10 years in an international capacity. Familiarity with current trends in modern archives and information and records management, as well as a thorough knowledge of archives and records management methodologies.
  Desirable
  Languages in addition to English and French are an asset.*
• * Functional Skills
  *RC-Records Management and Archives Principles, practices and Standards;
  *RC-Archives management (appraisal, classification, description, preservation, and access);
  *RC-Digital archives (appraisal, standards, preservation, description);
  *RC-Enterprise content and records management systems;
  *RC-Archives emergency preparedness and disaster recovery;
  *SO-Critical Thinking and problem solving;
  *SO-Advocacy;
  (Functional Skills marked with an asterisk* are essential)
• Language Requirements
  For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
  For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
  For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
• All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.
  As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Position Competencies

C001L4 – Accountability Level 4
C002L4 – Teamwork & Collaboration Level 4
C003L4 – Communication Level 4
C004L4 – Commitment to Continuous Learning Level 4
C005L4 – Client & Result Orientation Level 4
C006L4 – Organizational Awareness Level 4
M001L4 – Empowering and Building Trust Level 4
M002L4 – Managing Performance Level 4
M006L4 – Managing Resources Level 4
M005L4 – Leadership Level 4
M003L4 – Judgement and Decision Making Level 4
M004L4 – Strategic Planning and Vision Level 4
X005L4 – Planning and Organizing Level 4
X003L4 – Technological Awareness Level 4
X008L4 – Stakeholder Management Level 4