CARE Somalia – Country Office Risk and Compliance Manager

Duty station: Garowe, Somalia. With frequent travel to other CARE Somalia field offices

Reporting to: Country Director

Duration: One (1) Year with possibility of extension

Starting date: As soon as possible

Organization Context:

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE Somalia is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people. CARE Somalia and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

Job Summary:

The Risk and Compliance Manager works with CARE Somalia Program, Finance and Program Support Departments. The Risk and Compliance Manager will be seen to lead, innovate and be responsible for:

1. Providing independent assurance and consulting services that improve operations at the Country offices

2. Supporting the CO’s accomplish its objectives by evaluating, in a systematic and disciplined way, the effectiveness of risk management, control, and governance.

3. Determine compliance with selected policies, procedures, donor requirement as well as local laws and regulations. Perform special investigations as requested.

4. Make recommendations to the CO that will increase efficiency and/or effectiveness of the control systems of functions reviewed.

5. Ensure that compliance matters are appropriately considered throughout the Country Office

6. Liaise with CO Senior Management team to identify and remediate organizational gaps identified during compliance audits and assessments as well as ensuring internal processes and policies relating to compliance are instituted, understood, and maintained.

7. Leadership and management of the Risk and Compliance Team.

The position reports to the Country Director, collaborates closely with the Senior Management, Program, Finance and Program Support Departments and Regional Risk and Compliance Team

Detailed Responsibilities and Tasks:

Job Responsibility #1: Risk management – 25% of time

Support Country Office in Risk Identification, Analysing and Evaluating, Treating/Responding, Monitoring, coordinating and maintaining the risk register.

· Prepare compliance activities, short and long-term plans and annual budgets for the compliance activities. Undertake the comprehensive compliance activity of the Country Office. Based on the same conduct focused compliance review on topics of concern.

· Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future

· Understand the root cause of risk at a granular level and provide crisp and precise guidance to the organization regarding the execution of compliant business practices and activities.

· Evaluate and contribute to the improvement of risk management, control and governance process in the following areas:

o Compliance with internal policies and external regulations.

o Accomplishment of operational objectives

o Reliability and integrity of information

o Efficiency of processes.

o Safeguarding assets from loss and misuse.

· Ensure that the Senior Management is immediately notified of concerns or reports of violations relating to accounting, internal controls, auditing, regulatory, or financial matters; violations relating to members of senior management; or violations of any of the policies that are designed to ensure that CARE operates in an ethical manner;

· Propose changes in the policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal or improper conduct;

· Develop training and education programs for internal policies, donor requirements and applicable government laws and regulation changes and topics identified as potential risk areas.

**Job Responsibility #2: Compliance Functions – ***25% of time**

· Prepare compliance activities short and long-term plans and budgets for the compliance activities.

· Undertake the comprehensive compliance activity of the Country Office and conduct focused compliance audits on topics of concern.

· Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future.

· Develop training and education programs for internal policies, donor requirements and applicable government laws and regulations changes and topics identified as potential risk areas.

· Provide appropriate recommendations to ensure the country office’s compliance with Donors requirements, legally and ethically bounded internal and external regulations.

· Prepares and shares with the Country Director the quarterly reports on the COs significant risks, compliance and management issues and makes recommendations for appropriate action.

· Follow up or/and assist in implementation of the Internal and External auditors’ recommendations.

· Support the Regional Risk and Compliance, CARE USA Internal Audit and other external audit engagement and monitor Country Office compliance obligations with the CARE USA policies and statutory obligations with government.

· Keeps abreast with changes of audit regulations (e.g. the current consolidation of circulars) of donors and advices the management accordingly

Job Responsibility 3: Fraud Management – *20% of time*

· Ensure CARE International Policy on Fraud and Corruption – Awareness, Prevention, Reporting and Response is understood and complied.

· Ensure Fraud incidents are timely reported to the Donors, CMPs, Award Management Solution and Regional Office.

· Support COs to Manage Communication with Donors and CMPs.

· Conduct Investigation as per the Fraud Investigation Standard Operating Procedures.

· Follow up on the investigations, implementation of investigators recommendations and Semi – Annual Review.

· Share lessons Learned at the Country Office

Job Responsibility 4: Leadership and Management – *10% of time*

· Lead the Risk and compliance team ensuring an effective and efficient Risk management and coordination and management of resources.

· Manage the team towards high standards of performance through clear roles and responsibilities and on-going feedback and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching.

· Support the Country Office with key recruitments in Risk and Compliance

Job Responsibility 5: Supporting Program Support functions – 10*% of time*

· Ensure CI Procurement, Property Management, administration policies and procedures are understood and complied.

· Orient staff on Policies and Procedures as well as Risk Management

· Working Program Support Lead in Policies and Procedures E.g. Design of tools and procedures.

· Share lessons Learned from procurement, Property Management and sub recipient management across the Country Office

Job Responsibility #6: Perform *Other Duties as Assigned –* 10% of time

Perform other duties as assigned by supervisor.

Competencies:

· Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.

· Integrity: Maintains social, ethical, and organizational norms; firml*y* adheres to codes of conduct and ethical principles inherent to CARE.

· Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.

· Facilitating Change: Supports and manages the change process at CARE Somalia by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.

· Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Somalia to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.

· Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.

· Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.

Qualifications (Know-How)

Required:

· Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of English

Education/Training

Required

· Advanced university degree (Masters or equivalent) in Accounting/finance, accounting, or related area from a recognized institution;

· A full professional qualification such as ACCA, CPA, CIMA, ICSA etc. or its equivalent as a’ MUST

· Must be a National Board of Accounting and Auditing Member/ACCA/CPA

Desired:

· A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience

Required

· Minimum 5 years of experience in auditing, compliance with working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing.

Desired

· Experience working at senior level in international NGO is desired;

· Significant experience in with applying audit and compliance principles to NGO settings;

Technical Skills

Required:

· Extensive knowledge of Risk Management (Audit, Compliance, Finance and Procurement)

· Proven ability to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance that can be implemented and adhered to;

· Knowledgeable and connected in financial management system, knowledge of PeopleSoft will be an added advantage;

· An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;

· Ability to work and communicate with a range of stakeholders

· Operational experience including planning, development and implementation of operational activities;

· Demonstrated experience with donor rules and regulations in relation to risk management and mitigation

· Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage;

· Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili

Contacts/Key Relationships

Internal Relationship:

Country Director

Immediate supervisor

Regional Management and Country Office Senior Management Teams

Consultation on all compliance and audit activity plans, reports and follow ups at the Country level.

External (where required):

Partner and peer organizations

For key collaboration

Donors / CMPs

Coordination around risk management and reporting