Business Support Manager – Ukraine (INT10263)

Oxfam is a global movement of people working together to end the injustice of poverty.

In March 2022, Oxfam launched its response to the influx of refugees and other people forced to flee from Ukraine and Poland. A Programme Management Unit (PMU) was established to provide leadership, oversee, support and provide technical assistance to the response in the affected countries. The PMU is led by the Organizational Lead and includes dedicated advocacy and influencing capacity; business support functions, and a programme quality team with technical support on gender in emergencies, protection, cash and voucher programming, monitoring, evaluation, accountability and learning (MEAL), and safeguarding. Oxfam is supporting a partner-led humanitarian response for the assistance and protection of refugees and other vulnerable people from Ukraine and the communities, organisations and authorities that are hosting and supporting them in neighbouring countries.

Location: Ukraine

Job Type: Fixed Term – One Year.

The Role

KEY RESPONSIBILITIES

Finance

• Provides direction to Country Finance Manager and finance team on financial management, policies and procedures and provides assurance of compliance with financial policies and country laws, donor reporting requirements, including proposals, budgets and donor reporting liaising.
• Ensures that the programme is informed of all developments in financial policies laid down by Oxford and PMU. Ensures the programme is complying with financial standards set by Oxfam GB.
• Provides direct support and advice to the senior leadership team in the field on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.
• Directs annual budgeting and planning process for the Programme’s Global Budget in close liaison with Programme Lead and Country Lead.
• Produces monthly financial management information for the Country Management Team and ensures that the finance team provides necessary financial reports (BVA) for field programme managers to monitor and review their program activities.
• Support Finance Managers and finance team to ensure they have the necessary capacity, staffing, skills and abilities to effectively deliver operational support and services to the organisation
• Lead, motivate and support the finance staff in direct and indirect line management to work effectively together in their jobs.
• Produces monthly financial management information and ensures that the finance team provides necessary financial reports.
• Supervises the programme Admin/Finance/Logistics/ and HR teams across the Ukraine Crisis Programme in maintaining the programme inventory and fixed assets, recruitment and staffing ensuring that all Oxfam programme business support needs are provided for.

Logistics/Admin

• Line Management of the Country Logistics Manager to ensure continuous follow up on logistics processes and day-to-day operations and compliance with Oxfam Log procedures and policies.
• Provides support and guidance on good practice on procurement, use of assets, vehicles, equipment and in general organisation of resources to ensure an appropriate use and compliance with Oxfam GB policies.
• Oversee logistics teams, make sure compliance is in place and support the Logistics Manager in ensuring that Log teams in the field offices are well trained and empowered

Leadership

• Member of the senior leadership team providing leadership on programme support functions, leading on strategic planning and advice in programme support functional areas and supporting strategic planning of the programme
• Represent finance and logistics function and escalate issues and concerns from these teams, highlight risk and request adequate attention and support from country/PMU/EA management as appropriate.
• Nurture and motivate a culture-lead, diverse team to work collectively to help Oxfam to put its strategy, values, and culture into practice, particularly in becoming a safe, feminist and partner-led organisation
• Manage and increase the effectiveness and efficiency of Support Services (Finance, Logistics), through improvements to each function as well as coordination and communication between support and programme teams
• Set an example in embedding Oxfam values in the daily interaction both internally and externally

Management

• Line management responsibility for two diverse teams.
• Assign work to others, enabling them to bring their strengths and perspectives.
• Ensure increasing diversity within teams and building a culture of inclusion, including where recruiting and onboarding new members of the team.
• Provide supportive, safe, inclusive and flexible working environment for your team, allowing all voices to be heard equally and difference to thrive.
• Ensure that Oxfam’s Counter Fraud policy, strategic plans and procedures are in place and incidents are managed as per organisational standards.

Other

• Eager and required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights.
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
• Motivation for and a ‘hands-on approach’ to setting up programs with the ability to take the initiative and to address challenges as they arise.

What we are looking for

Essential

• Graduate (or comparable experience) in a relevant field
• At least five years of management experience gained across more than one function preferably gained in a similar organization or significant experience in similar role in Humanitarian organization.
• Proven experience in financial reporting and analysis
• Developed communication skills specially to communicate complex information to a wider audience and motivate team members.
• Fluency in English

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Desirable

• Finance qualification/certification is added value.

Minimum requirements all staff are expected to fulfil:

• Demonstrate Oxfam values and behavioural competencies.
• Behavioural skills; to be able to successfully work with and mentor others often under challenging circumstances and to demonstrate competencies around “listening and creating dialogue” and “working with others” as well as networking skills.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.