Business Development Manager – Ukraine

The Organisation

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 85 years, and are now active in over 80 countries.

The Opportunity

Since March 2022, Plan International has been responding to the crisis in partnership with civil society organisations in Poland, Romania, and Moldova to meet the needs of those affected by the crisis as well as host communities, and now we are ready to extend our operations in Ukraine itself.

We are supporting an integrated education and child protection response, incorporating mental health and psychosocial support (MHPSS), with cash and voucher assistance (CVA) as a modality.

What can you bring?

We know that this crisis will have devastating long-term effects on women and children in the region and Plan International will play a vital role in responding to these needs as we continue to establish operations in each of the four countries. We plan to transition from the current support provided globally by Plan International’s teams to locally based, longer term staffing.

For our Programmes section we are looking for a Business Development Manager (BDM).

The role of BDM is to connect with and support the NOs to submit the proposals and contribute to successful fundraising to meet the field needs. BDM also works with CO colleagues to develop the quality proposals incorporating their technical inputs and ensures donor compliance/requirements once the project started. The BDM supports aspects of grant management including coordinating donor reporting, quality review and timely submission.

Role and responsibilities

Fundraising

• Lead fundraising and resource mobilisation initiatives and coordinate proposal management, ensuring there is a priority focus on the specific needs of children and girls
• Directly support the Head of Program and Technical Specialists to prepare and develop proposals
• Maintain donor and NO relationships to identify possible grant funding opportunities, including representing at local donor meetings
• Maintain and distribute the funding tracker as part of the regular situational reports (sitreps)
• Review proposals and check for compliance to donor programme and financial requirements
• Lead on drafting and signing of FADs and addendums
• Review donor agreements and facilitate submissions

Grant Management

• Organise and conduct grant start-up and close-out processes and workshops, including orientation for Programmes staff on grant and donor procedures and requirements, project timelines and budgets
• Coordinate and supervise the drafting and completion of project and donor reports, working across the Plan International Romania team to ensure reports are completed in a timely, high-quality fashion, including the development and maintenance of a reporting schedule
• Maintain ongoing contact with Technical Specialists to track progress and implementation of grant-funded projects
• Maintain a highly organised document management system, ensuring projects meet any donor’s record keeping requirements and that all staff receive copies
• Ensure partnerships with National Organisations and donors are effectively managed to achieve productive and successful relationships – this includes arranging donor / NO programme visit
• Work closely with the team to ensure timely preparation of partnership agreements
• Conduct monitoring and support visits to grant projects as needed to resolve grant management issues
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Do you have what it takes?

Technical expertise, skills and knowledge

Essential Knowledge

• Knowledge of Sphere, and the Red Cross/ NGO Code of Conduct
• Understanding of donor compliance/requirements
• Knowledge of general information technology and computer skills

Essential Skills

• Project management skill from proposal development to M&E
• Well-developed written and verbal communication skills to build relations within the team and with the NOs also with outside Plan stakeholders.
• Networking skills
• Ability to work independently and as a team player
• Excellent Communication Skills

Essential Behaviours

• Well-developed written and verbal communication skills to build relations within the CO and with the NOs also with outside Plan stakeholders.
• Ability to work independently and as a team player

Who are we looking for?

We strongly encourage citizens of Ukraine to apply, including those who have been displaced as a result of the conflict and members of minority communities. We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and idea.

Location: We will be recruiting globally for this role, but the individual must be based in Kyiv, Ukraine and therefore support with relocation is available.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.