Business Development Coordinator

Position Title: Business Development Coordinator
Position Reference: 230121
Position Location: Remote-based (Part Time)
Timeframe: 1 year
Assigned Unit/Team: COAR Global
Supervisor: Managing Director

Overview: This scope of work (SoW) outlines the Business Development Coordinator role with the Center for Operational Analysis and Research (COAR). The Business Development Coordinator will be expected to lead on the development of proposals, concept notes, and other bid documents; identify and vet potential opportunities through monitoring donor platforms; and contribute to strategic analyses of new markets, clients, and partners. The Business Development Coordinator will work adjunctly with country and technical teams to solicit necessary inputs for each bid and will hold overall responsibility for producing all documentation to comply with tenderer requirements. This is a part time position with flexible working hours; candidates should expect to be available at certain times more than others, especially when working on deliverables with tight deadlines (ex. Proposals, bids, concept notes etc.)

About COAR: COAR is an independent social enterprise that directly supports practitioners, policymakers, and donors by facilitating humanitarian and development interventions in complex, fragile, and high-risk environments. COAR has ongoing projects in Syria, Myanmar, Ukraine, Lebanon, and Libya. For more information about our work, please visit our website at https://coar-global.org/.

Deliverables:

• Identify new business opportunities, including new clients
• Leading on proposal, bid, tender, and concept note development, including identification of required resources
• Identify strong strategic partners for COAR to collaborate with on high value programs, and assess lacking policies, procedures and systems that should be developed to strengthen COAR’s profile

Responsibilities
The Business Development Manager will:
A. Proposal Development

• Lead on proposal, bid, tender, and concept note development including drafting, editing, formatting, and ensuring that all offers are submitted by stated deadlines.
• Liaise with team members to discuss roles and responsibilities in the writing process and following up with those team members for their inputs against agreed upon deadlines.
• Prepare and file all supplementary documentation required by the tenderer (including CVs, capacity statements, corporate documents etc.).
• Develop and maintain a proposal development database with compiled information that could be used to facilitate the drafting/submission of new proposals/bids/tenders (ex. research methodologies, capacity statements, TPM approaches, contextual analysis methods, context background of country of operations, existing financial procedures and policies, etc.)

B. Identify New Business Opportunities

• Identify and analyze new funding opportunities through monitoring donor platforms, business development tracking websites, and by activating personal networks within the industry.
• Disseminate information on new opportunities to relevant team members to assist with determining whether or not COAR should pursue.
• Assist with determining if external support is necessary for improving the quality of the bid, whether that means bringing in specialized technical consultants or partnering with another organization.
• Cultivate relationships with existing and new clients to assist with positioning COAR as the ‘go to’ contractor for relevant services.
• Work with the Managing Director and Country Directors to identify areas of potential expansion based on the funding orientation (new country of intervention and/or provision of new services).
• Participate in pre-positioning activities prior to the release of large tenders including attending Early Market Engagement events and submitting Expressions of Interest and compliance documents.

C. Strategic Business Analysis

• Identify strategic partners for COAR to collaborate with on high value programs (joint venture and/or subcontractors).
• As needed, produce competitor analyses and other tools for assessing the current market for COAR’s services.
• Assess COAR’s policies, procedures, and systems and advise on modifications/additions that would strengthen COAR’s profile for proposals/bids/tenders.

D. Other

• Identify consultants and develop a professional network within the humanitarian sector to assist with building teams for bids.
• Support team members in external meetings as required.
• Adhere to COAR’s code of conduct and safeguarding policies at all times.

Qualifications and Experience
The ideal candidate for COAR’s Business Development Coordinator will have:

• A Bachelor’s Degree in Business, Literature, Political Science, International Affairs/Relations, Public Policy, Sociology, or related field with at least 5 years of proposal/grant writing experience or a Master’s Degree with at least 3 years of experience.
• Past experience working for international non-governmental organizations, humanitarian actors, or donor agencies is required. Experience working in conflict-affected areas is desirable.
• Excellent writing/editing and communication skills are required. A written test may be administered during the recruitment process. Experience editing text written by non-native English speakers is desirable.
• Proven track record of preparing high quality winning proposals, tenders and bids for institutional donors (particularly FCDO, CSSF, US, Canada, EC and other European donors).
• Knowledge of donor proposal formats, research methodologies, theories of change, results/logical frameworks and budgeting is required
• Excellent interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels, taking into account cultural and language differences.
• Commitment to discretion and confidentiality.