Budgeting and Compliance Manager

Project HOPE is an international NGO of more than 500 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY:

Project HOPE is seeking a Manager, Budgeting and Compliance with proven experience and qualifications to manage Project HOPE’s Cost Proposal responses to business opportunities. The Budgeting and Compliance Manager will support a cross functional development team responsible for preparing a wide range of high quality, multi-year grant proposals. The Manager will be responsible for all cost/price/business proposal development. S/he will work on new bids, converting competitive technical data into competitive strategies and pricing to win new business and may also provide basic support to Finance relating to Contracts/Awards, as needed. The role of the Budgeting and Compliance Manager is to contribute to proposal development focusing on budgeting for quality project implementation, maximizing cost recovery, ensuring value for money, and meeting proposal compliance requirements with donor budget and terms.

The position holder is expected to cross function in other business/program development activities which includes tracking business forecast, pre-positioning, partnership management, proposal compliance check, publication and submission of application packages.

PRINCIPAL RESPONSIBILITIES:

Working under the direct supervision of the Director, Global Health Programs Development, and in close cooperation with the Programs Development Team and other departments the Budgeting and Compliance Manager will:

• Review RFAs, RFPs, etc. for response requirements, and prepare any clarification questions for the client related to the instructions for the cost/financial/business proposals;
• Lead budget preparation with a focus on appropriate costing models, alignment with proposed activity and staffing plans as well as ensuring requisite cost recovery;
• Articulate and present donor requirements from a compliance perspective from the onset of the proposal development process and advise on implications for implementation;
• Prepare detailed and accurate cost/price/business proposals, including budgets and budget notes that are compliant with both donor rules and regulations, as well as Project HOPE’s internal policies and procedures;
• Support Director of Global Health Programs Development to negotiate subcontractor’s budgets;
• Prepare budget templates and cost proposal packages for proposed sub recipients;
• Maintain calendar of necessary dates to ensure timely submission of proposals in coordination with the Global Health Programs Development Team;
• Assist Finance with duties relating to contracts/awards, as needed and as time permits.
• Support other departments in budget preparation, as needed and as time permits.
• Responsible for managing, analyzing and determining the essential cost elements needed for each USG proposal submission, in relation to the donor’s requirements, and provides timely and effective analysis and support to CO’s and HQ throughout the proposal development process;
• Develop, maintain and manage budget/cost templates to assist Project HOPE in proposal submissions and ensures that all relevant forms, representations, certifications, and other forms are understood and included as appropriate;
• Supervise, manage and supervise field staff in developing public sector cost proposals to ensure cost effectiveness and donor compliance;
• Provide mentoring, training and coaching to field and HQ financial staff involved in cost proposal development;
• Work with and oversee field cost proposal development process by ensuring efficient management and coordination as well as appropriate coverage on live and upcoming opportunities as appropriate;
• Tracking new business development opportunities and collaborate in the pre-positioning work;
• Coordinate partnership management meetings and design workshops as needed;
• Managing business development portals and work-stations;
• Leading or collaborating in compliance check, publication and submission of application packages;
• Other duties as assigned by Director, Global Health Programs Development

MINIMUM QUALIFICATIONS:

• Bachelor’s degree: International Business/Studies, Business Administration, Finance, Accounting or a related field. Master’s degree a plus.
• Minimum 6 years of progressively responsible financial analysis and pricing experience in a government contracting and/or international development contractor or NGO environment, with USAID experience highly preferred. Related experience may include government contracting/compliance, financial analysis, project management, and risk assessment.
• Full knowledge and solid experience in pricing of various award mechanisms, both contracts (IDIQ, T&M, FFP, CR, and CPFF) and assistance instruments (Cooperative Agreements/grants);
• Full working knowledge of USAID rules and regulations, including the requirements of 22CFR226, the FAR, the AIDAR, OMB Circulars, and applicable sections of the ADS as they relate to contracts, procurement and grants management;
• Proven experience and ability to:
  • Negotiate and review proposed sub-awardee budgets; knowledge of cost evaluation techniques, GAAP, and auditing standards to evaluate vendor proposals; and
  • Negotiate salary rates with independent consultants in compliance with USAID personnel compensation policies, including the 1420 biographical datasheets and USAID missions’ Local Compensation Plans (LCP);
• Effective communication and interpersonal skills especially in regards to donors and program managers in the field;
• Demonstrated analytical and quantitative skills;
• Strong verbal and writing skills in English; second language a plus;
• Attention to detail and ability to multi-task and prioritize;
• Adaptability and flexibility to work with multiple team members;
• Ability to communicate with international program, technical and finance staff to gather/verify financial and budget information to ensure quality of proposal budgets;
• Strong knowledge of Microsoft Excel and experience developing complex but robust budget templates;
• Understanding of accounting/finance concepts; and
• Understanding of grants management and/or contracts management a plus.
• Ability to travel both domestic and international may be required for selected proposal development efforts. Note: Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: While perform the duties of this job, the employee must be mobile in an office environment, able to use standard office equipment and must be able to communicate in verbal and written form.
• Work Environment: While performing the duties of this job, the employee is exposed to a typical office environment with exposure to a minimal noise level. Normal to sometimes elevated levels of occupational/environmental risk based on indigenous health, physical platform (aircraft, ship, train, ground conveyance, etc.), political, military, social conditions. Note: Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.