Budget and Fiscal Compliance Officer

POSITION SUMMARY:

HIAS Europe seeks a Budget & Fiscal Compliance Manager to join its growing and dynamic team in Brussels, Belgium. The Budget & Fiscal Compliance Manager will be responsible for budget design and planning, as well as tracking and monitoring of funding, including grants from private and public donors. The position reports to the Director, HIAS Europe and receives additional guidance from colleagues based in the U.S. The incumbent will collaborate closely with the team in Brussels and regional teams for Africa & Eurasia and Latin America & the Caribbean, as well as Emergency Response colleagues.

ESSENTIAL FUNCTIONS:

• Manages reporting, compliance and recognition of international grants for assigned portfolio.
• Uses accounting tools to prepare monthly grant budget-to-actual reports.
• Liaises with Programs and Development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.
• Ensures that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings.
• Prepares monthly, quarterly and year-end financial reports for funders.
• Maintains a working knowledge of laws, regulations, policy and other requirements that affect grants management, in particular European Commission grant requirements.
• Reviews coding of expenses against restricted grants to ensure adequate charging.
• Assists Director, HIAS Europe and Finance Officer, HIAS Europe in the maintenance and analysis of staff allocations.
• Works with program managers to prepare spend plans and grant forecasts.
• Assists Director, HIAS Europe and Finance Officer, HIAS Europe in the compilation of annual operating and capital budgets.
• Prepares and performs monthly budget-to-actual analysis and conducts monthly reviews with program managers; communicates results of reviews and analyses to finance leadership.
• Supports Director, HIAS Europe and Finance Officer, HIAS Europe in the development of multi-year organizational revenue and expense budgets based on input from functional/business teams.
• Performs financial/administrative oversight of HIAS Country Offices that report to HIAS Europe and/or implement HIAS Europe grants.
• Ensures timeliness and accuracy of budgets.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree with a concentration in Finance, Accounting, International Affairs, International Business or a related field required.
• 3-5 years of relevant work experience required, with experience in analysis and interpretation of budgets and grants preferred.
• Experience working with an international nonprofit and refugees in developing countries or in emergency situations a plus.
• Defined interest in HIAS’ work around the world and in Europe.
• Excellent analytical skills and ability to problem-solve; the ability to communicate financial information to non-financial staff.
• Ability to effectively manage multiple priorities; must be detail-oriented.
• Excellent interpersonal, written and oral communication skills.
• Intermediate level or higher Microsoft Excel skills required.
• Knowledge of French or Dutch preferred, but not required.
• Ability to travel to country offices preferred, but not required.