Budget and Compliance Officer

Position Title: Budget and Compliance Officer

Duty Station: Kyiv, Ukraine

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 07 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Senior Resources Management Officer (SRMO) and in close coordination with relevant Units at Headquarters (HQ) and the Regional Office (RO) in Vienna, the Budget and Compliance Officer will be responsible and accountable for managing, overseeing and monitoring the budgetary activities of the Country Office (CO) and to ensure compliance with the International Organization for Migration’s (IOM) Rules and Regulations as well as with any donor-specific requirements.

Core Functions / Responsibilities:

1. Manage and monitor the budgetary activities of IOM Ukraine, including the oversight of financial expenditure and accountability.
2. Undertake financial and budget reviews and analyses of all activities and projects of IOM Ukraine and present the results to the SRMO, CoM, and other stakeholders, by employing viewer- and reader-friendly means, such as dashboards and interactive platforms.
3. Generate and evaluate monthly budget reports for all projects and suggest remedial action to the relevant parties (SRMO, CoM, Project Managers, other resource management units such as procurement, etc.) to resolve anomalies and unusual trends.
4. Prepare and lead internal review of all donor financial reports in accordance with IOM regulations and donor requirements and established due monitoring procedures.
5. Coordinate the annual institutional budget submission for the CO and oversee the budget control across all projects implemented by the CO.
6. Prepare budgets for all new programming in close cooperation with Project Developers and guide the Project Managers throughout the project cycle to ensure compliance with IOM’s policies and procedures and any donor-specific requirements.
7. Prepare budget forecasts and cash flow estimates.
8. Ensure funding is received in accordance with donor agreements.
9. Maintain the reporting system to ensure timely provision of information to relevant Units within IOM.
10. Ensure that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
11. Work closely with other Units of the CO, as well as other stakeholders as required in the performance of the budgeting and compliance functions.
12. Liaise with relevant Units at HQ and RO Vienna with regards to the budgetary and compliance activities of the CO and develop and monitor the implementation of Country-specific budgetary compliance measures that complement existing IOM rules and regulations.
13. Provide technical guidance to IOM Ukraine implementing partners on IOM budgetary management and financial compliance rules, as well as those of the relevant project donor.
14. Assist the SRMO to facilitate internal and external project audits.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Accounting, Finance, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in finance, accounting and administration in the humanitarian assistance and complex setting; or emergency programmes;
• Practical experience in IOM or an intergovernmental field-based organization and administrative and financial management, budget monitoring and internal control procedures;
• Experience in preparing clear and concise reports, supervising staff and coordinating administrative activities;
• Previous experience in the region an advantage.

Skills

• High level of computer literacy, in particular, experience in computerized accounting systems and software;
• Knowledge of SAP highly desirable;
• Knowledge of IOM/United Nations (UN) regulations, policies and procedures;
• Good communication and writing skills;
• Excellent analytical and decision-making skills;
• Excellent communication skills.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Ukrainian and Russian is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.