Budget and Compliance Officer

Position Title: Budget and Compliance Officer

Duty Station: Kyiv, Ukraine

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, nine months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 05 June 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Chief of Mission (CoM) in Kyiv and direct supervision of the RMO Resource Management Officer; and, in collaboration with relevant units at Headquarters and the Regional Office in Vienna, the Budget and Compliance Officer will be responsible and accountable for contributing to and coordinating the Budget, Implementing Partner Report in accordance with IOM Financial Regulation and Policies.

Core Functions / Responsibilities:

1. Assist with the development and revision of IOM budget plans by coordinating the budgeting processes, and checking compliance with IOM standards, budget and programming policies and procedures.
2. Provide technical guidance to IOM Ukraine Implementing Partners on IOM Budgetary management and financial compliance rules as well as those relevant to the project donor.
3. Assist in preparing and reviewing donor financial reports in accordance with IOM regulations and procedures.
4. Coordinate and supervise the preparation of Due diligence assessments and provide capacity building for the implementing partner.
5. Check that the implementing partners work in accordance with agreed milestones and funding, and that reporting requirements are met, including timely distribution.
6. Assist in financial forecasting during project implementation phases and ensure all commitments of the projects are actively monitored.
7. Maintain the financial reporting system to ensure timely provision of information to relevant units within IOM in close coordination with the RMO.
8. Assist in reviewing payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
9. Work closely with other units of the country office, as well as other stakeholders as required,in the performance of the budgeting and compliance functions.
10. Assist in liaising with relevant units at HQ and Regional Office Vienna with regards to the budgetary and compliance activities of the Country Office and participate in developing and monitoring the implementation of country specific budgetary compliance measures that complement existing IOM rules and regulations.
11. Assist the RMO to facilitate internal and external project audits.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures;
• Experiences handling Implementing Partner;
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Experience supervising the development and implementation of administrative control procedures.

Skills

• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of either Ukrainian and/or Russian is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.