Bookkeeper | Pretoria, South Africa | 2023

Chemonics seeks multiple Bookkeepers for the Power Africa Empower Southern Africa (ESA) Program funded by USAID. ESA is a 5-year regional program that covers South Africa, Lesotho, Eswatini, Botswana, Namibia, Angola, Zimbabwe, Zambia, Malawi, Mozambique, Madagascar, Comoros and Sao Tome and Principe. The primary purpose of ESA is to increase the availability of, access to, and use of affordable, reliable, sustainable and clean energy in Southern Africa in order to reach measurable development outcomes. Measurable development outcomes include economic growth, reducing poverty, improving livelihoods, and increasing inclusive access to electricity-enabled services in such areas as health, education, sanitation, and food security. This position will be based in Pretoria, South Africa. We are looking for individuals who have a passion for making a difference in the lives of people and communities around the world.

Responsibilities include:

• Collect and record information related to project financial documents
• Record expenditures in ABACUS, the project’s financial management system
• Prepare the cash/bank reconciliation at the end of each month to close the month’s books
• Tracks sub ledger balances, including receivable accounts for individual staff, such as outstanding travel advances, vehicle mileage, and personal telephone use
• Prepare invoices for accounts receivables on a monthly basis
• Maintains proper financial data and financial files to ensure the maintenance of proper accounting documentation
• Assist the Finance Manager with financial reporting and analysis
• Process expense reports, completes bank reconciliations, and drafts financial projections
• Enter accounting transactions into accounting software; provide a primary review of transactions as required
• Review procurement and other transactions to ensure all supporting documentation is attached and approvals are sufficient
• Contribute to bank reconciliation process as a primary reviewer
• Prepare monthly wire transfer requests through a thorough analysis of projected project expenditures
• Support the Accountant in invoice management by reviewing and monitoring monthly invoices
• Ensure that all financial transactions and practices adhere to USAID and Chemonics’ regulations
• Review accounting files to ensure that appropriate back-up documentation exists for all transactions, including procurement requests, timesheets, approvals, bids, invoices, and receipts
• Assist with maintaining the project electronic and hardcopy filing system for finance files
• Perform other duties as assigned by Finance Manager

Qualifications:

• Bachelor’s degree required in business management, Accounting or a related field
• At least two years of relevant bookkeeping, financial management and/or accounting experience
• Knowledge of basic accounting and accounting practices is required, as well as general accounting best practices in South Africa
• Ability to work in a professional and cordial manner with fellow staff members, visitors, the public, and partner institutions including international and local NGOs, and governmental entities
• Ability to work independently with minimal supervision, prioritize multiple work assignments in an extremely fast-paced environment, meet deadlines, and exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project
• Demonstrated knowledge and extensive experience with USAID regulations and control systems preferred
• Experience on international donor-funded project is a plus
• Ability to effectively use computer software including financial management applications and Microsoft Office. Demonstrated high proficiency with Excel spreadsheet applications is required.
• Experience using ABACUS is preferred
• Fluency in written and oral English is required