Base Finance Officer – Cotabato (Filipino Nationals Only)

Duration : 10 months (with possibility of an extension
Start date : ASAP

You’ll contribute to ending world hunger by …

Ensuring sound accounting and financial management according to the procedures defined for the mission and within Action Against Hunger financial management framework, and the administrative and financial procedures are put into operation efficiently.

Key activities in your role will include

• Objective 1: To lead financial management of the base
  • At the request of the Senior Admin and Finance Coordinator, work on the annual budget and proposals and provide Finance Department with information relevant to the structural costs of the base
  • Analyze the consistency of cash forecast with the BFU and keep the Finance Department and Program Managers informed
  • In accordance with the structure of the financing plan, take part in the process of allocating costs to certain donor contracts
  • Participate in the preparation of reports to funding bodies and in audits
  • Anticipate and monitor financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keep the Senior Admin and Finance Coordinator and Head of Base
• Objective 2: To ensure appropriate bank management in the base:
  • Be in charge of all the bank accounts in the base
  • Supervise and update bank books on a daily basis according to each transaction
  • Since Action Against Hunger is using the internet banking system, therefore it is necessary to make sure that for each transaction Action Against Hunger has enough support documents in place
  • Implement and respect Action Against Hunger authorization expenses procedure, requiring authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
  • Make the necessary exchange and other bank operations, such as bank reconciliations
  • Prepare the monthly treasury sheet, for each currency
  • Be responsible for collating forecast of expenditures of the mission for 3 months – deadline on / or before the 13th (1st fortnight) and the 26th (2nd fortnight).
  • Seek approval to purchase or acquire assets more expensive than the amount authorized for the base
  • Ensure that the funds are available in the base to accommodate project needs and settle obligations. Coordinate requests, if necessary, with other bases for unresolved fund issues.
  • Be in charge to keep track of any communicated documents with the bank and keep a copy of said documents in a separate folder
  • Validate any check payments and check vouchers
• Objective 3: To ensure appropriate cash management in the base:
  • Manage the cash books and cash boxes (PHP, USD, and Euro), on a daily basis, on a computer, follow up and keep the books (for each currency) of the given advances, respect at any time the following rule: Balance of the book = cash counting + unjustified advances
  • Release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mention the budget line and have it validated by the CD or Head of Base and the Logistics Department
  • Implement and respect Action Against Hunger-E authorization expenses procedure, require authorization from the CD or Head of Base in all payment transactions and supporting documentation
• Objective 4: Accountancy and budget management:
  • Follow up the monthly expenditures of the base in coordination with the Logistics Department, according to this monthly budget given at the beginning of the month (validated forecast of expenditures)
  • Check invoices/receipts: matching with the corresponding internal order form for the amount and the description of items in the base
  • Give the appropriate codification on all the invoices (budget lines, accounting codes)
  • Make sure that for kind contribution Action Against Hunger has justified support documents
  • Do field visits in case of need
  • Check partners’ reports and vouchers, making sure that reports coincide with AGRESSO and are in line with a signed contract

Do you meet the profile required criteria?

• University Degree in Economics, Management, Business Management or Administration or related area
• Technical knowledge:
  • Knowledge of Admin procedures is compulsory
  • Expertise in accounting and finance
• A previous experience of at least 2 years in a similar position
• Excellent English and Filipino speaking and writing skills required
• Good knowledge of Office package (Excel) and accounting software (AGRESSO)

Our remuneration package:

• Compensation based on Action Against Hunger salary grid and candidate’s previous experience
• Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
• Fixed-term employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.