cropped cropped White with Bold Red Political Logo 1 2481 Award Manager

Award Manager

  • Contractor
  • Ukraine
  • TBD USD / Year
  • Save the Children profile

  • Job applications may no longer being accepted for this opportunity.

Save the Children

Job Tittle: Award Manager


The Award Manager is responsible for delivering an efficient and effective award management process for the assigned portfolios. S/he will lead award management and develop best practices of award management.

The role has three main aspects to it: 1) lead and develop the Country Office award management effort; 2) capacity building staff, ad 3) contribute to the development of best practices systems and processes. The role offers to be a key contact for the assigned awards throughout the Award management cycle. Donor/s communications, strategic award portfolio management and reporting, and provide strategic leadership to a dynamic team, as well as the management of a portfolio of awards currently valued at $100 million in terms of the life of the award. The individual will be responsible for working with all other departments and teams in the country and regional office to develop the capacity of all staff as it pertains to Award Management and provide on-the-job support to develop an awards management system that supports Save the Children quality standards in discussion with the Director of Award.

The individual will play a strong coordination role both internally, with Save the Children members, and with locally based donors for the assigned awards. He/she support will review proposal packages and lead the AMS (Award Management System) to ensure internal proposal processes are followed. During the implementation of projects, he/she will provide support and information to the technical, field-based and operations teams to deliver donor-compliant awards.

The maintenance of systems, processes, and day-to-day management of the team will be a primary function of the Head of Awards. The individual will play a key role in the development of a culture that promotes the delivery of high-quality programs whilst always seeking to improve national staff capacity.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.


Developing self and others; Networking

  • Building a high performing emergency award management team to support good practice and high-quality delivery across the response
  • Lead/Support Award Management related capacity building both within the AM team and for other relevant staff members including budget holders working on the response
  • Develop strong relationships with the region, centre, members and other Award Directors in the region; escalate issues through the correct channels when required
  • Anticipate Award Management staffing surge capacity requirement at first onset, reporting periods and roll down and ensure that adequate staffing level is maintain throughout and that hand-over are planned and documented.

Communicating with impact:

  • Provide strategic support to the Response Team Leader on all aspects of award management including pipeline management through the creation and maintenance of the funding tracker
  • Lead the coordination of proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals whether those team are part of existing CO or have response counterpart
  • Maintain effective communications with Save the Children Members, providing them with timely updates on their awards and flagging potential issue promptly
  • Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award
  • Build and maintain relationships with relevant networks and award management staff of similar organisations in the country, as well as local representatives of donor organisations

Compliance (systems, processes & donor):

  • Ensure all funding opportunities are coordinated, appropriate go/no-go decisions taken, and proposal development plans agreed.
  • Be a champion of awards management in emergencies by applying relevant waivers and tools for emergency response
  • To ensure that the Award Management System (AMS) is effectively maintained and up to date for all response awards and sub-awards including authorisation and document retention
  • To ensure that key staff (including partners) have a clear understanding of donor compliance requirements in a rapid but controlled fashion throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards
  • Work with relevant program staff to ensure all implementing partners for the response operations undergo legal vetting prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
  • In rapid onset emergencies, work with program staff to ensure capacity assessments and induction into Save the Children policies are undertaken for all new partners, and any actions needed as a result of this are taken within an appropriate timescale

Monitoring and analysis:

  • Working in collaboration with the Finance Director/response finance lead and SMT, ensure the CO has a clear framework for response master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, ensuring alignment between the response master budget and funding tracker.
  • Using strong financial analysis skills to oversee the award portfolio and pipeline
  • To work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimise compliance issues where possible

Leadership, portfolio management & strategy:

  • Define the strategic direction of the response portfolio through the development of Proposal budget and reporting guidelines in the first phase of the response
  • Work with Response SMT to map seed and other source of unrestricted funding across the membership to activate emergency flexible funding in early stages of the response
  • Coordinate with existing CO AM team in order to build new donor relationship identified for the response
  • Work with the existing CO AM team to align existing portfolio with response need according to the response scope and scale.
  • To provide detailed analysis of current/ pipeline awards to senior management


  • Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Qualifications & Experience:


  • Experience with award management policies, procedures and systems and Save the Children’s award management system (AMS)
  • Previous experience in Awards management in a Humanitarian context
  • Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
  • Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
  • Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field
  • Knowledge of the requirements of major humanitarian institutional donors (BHA, ECHO, DEC, OFDA, UNOCHA etc ..) including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level
  • Well-developed skills in team/staff management. Proven coaching and capacity-building skills
  • Understanding of the financial aspects of award management, and understanding of operations and programming
  • Very strong attention to detail, problem-solving skills, and ability to analyse trends
  • Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)
  • Cultural awareness and ability to build relationships quickly with a wide variety of people
  • Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
  • Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams


  • Understanding of financial reporting from Save the Children’s accounting software (Agresso)
  • Experience of Project Management, M&E Management or Funding Coordination

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

How to apply

Please follow this link to apply:

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