Associate Supply Officer

UNHCR’s primary purpose is to safeguard the rights and well-being of refugees. In its efforts to achieve this objective, UNHCR strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, and to return home voluntarily.

Context

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). The DRC continues to host approximately 520,962 asylum seekers and refugees of various nationalities on its territory. The four most important groups are Rwandans, Central Africans, South Sudanese and Burundians. In addition, the Humanitarian Country Team (HCT) estimates that there are more than 5 million internally displaced people since 2019. UNHCR operates 16 offices in the DRC and employs some 470 people. The UN Volunteer supports all activities pertaining to supply chain management function, including planning, procurement, transportation, shipping, customs clearance, asset management, warehousing, and fleet management in the area of ??responsibility. The UN Volunteer applies UNHCR’s procurement strategy when planning the procurement of goods and services for humanitarian assistance operations. He (she) analyzes issues relating to procurement activities and provides information on all procurement activities as well as guidance and advice on UNHCR procurement policies and procedures.

Task Description

Under the direct supervision of the Assistant Representative in charge of Supply Chain Management in Kinshasa the UN Volunteer will undertake the following tasks: 1. Strategy: -Prepare plans for delivery of relief items according to operational needs. -Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services. -Through regular physical verification of Property, Plant and Equipment (PPE) establish their status, propose old and obsolete PPE for disposal and plan for the arrival of replacement items. 2.Operational Support: -Contributing within the Multifunctional team to Identify partners, in particular for supply chain projects, based on objectives, priorities, strengths and resources of the partner and/or contractor, according to criteria consistent with UNHCR rules and regulations. -Resolve difficulties in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain. -Ensure timely customs clearance of consignments, and manage storage of goods according to “best practices” and UNHCR rules and regulations. -Maintain an efficient system for the release, distribution and redeployment of goods. -Coordinate transportation and distribution of relief items. -Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request. -Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures. -Through regular physical verification of PPE establish their status. -Propose old and obsolete PPE for disposal and plan for arrival of replacement items. 3. Infrastructure Support: -Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.