Associate Project Officer (NFI Data Processing, Management and Reporting)

Position Title: Associate Project Officer (NFI Data Processing, Management and Reporting)

Duty Station: Doha, Qatar

Classification: Professional Staff, Grade P1

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to assist in meeting the growing operational challenges of migration management, advanced understanding of migration issues: encourage social and economic development through migration and uphold the human dignity and well-being of migrants of affected by the ongoing emergency.

Under the overall supervision of the Chief of Mission, Head of Office, and Senior Operations Officer and the direct supervision of the Project Officer (Non-Food Items (NFIs) and Distribution), working closely with the Assistance Programme Units (Protection, Monitoring & Evaluation (M&E)), Mental Health and Psychosocial Support (MHPSS), Education, Site Management Support (SMS), Migration Health Division (MHD), Resettlement and Movement

Management (RMM), Information Communication Technology (ICT), Procurement and Logistics Unit, and all IOM thematic units.

As an Associate Project Officer for NFI Data Processing, you will participate in the accurate and timely processing of data related to the distribution and tracking of essential non-food and supplementary food items at the transit camp. You will be responsible for maintaining data integrity and quality assurance, contributing technical and administrative assistance for the effective planning and coordination of NFI programs, and assisting with data analysis and reporting efforts.

Core Functions / Responsibilities:

1. Under close guidance of the NFIs Project coordinator, provide basic technical support for the development and implementation of data collection tools, systems, and databases that support NFIs/SFIs program monitoring and evaluation.
2. Process and carry out preliminary analyses of NFI data, ensuring accuracy, completeness, and adherence to data protection and confidentiality protocols.
3. Collect, compile, and verify data received from operation teams or external partners, closely following established procedures and guidelines for the NFI/SFI response.
4. Closely collaborate with ICT, Information Management, M&E, and Reporting teams to assist in defining precise data requirements and standardizing reporting formats.
5. Conduct regular data quality assessments, identify discrepancies or data entry errors in the distribution platforms, and recommend corrective action as required.
6. Draft specific segments of reports, presentations, and visualizations that communicate program performance and impact.
7. Stay updated on sector-specific data standards and emerging NFI data management and analysis trends.
8. Participate in project planning and budgeting processes.
9. Supervise assigned operation assistants in the day-to-day processing operations of the NFI and distribution project activities.
10. When requested, attend coordination meetings with partners and stakeholders at the Camp as Sayliyah (CAS) transit site.
11. Strictly adhere to respectful working environment guidelines and rules such as Protection from Sexual Exploitation and Abuse and Sexual Harassment (PSEAH).
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Information Management, Information Technology, Management, Data Science, Computer Science, Statistics, humanitarian studies, or a related field, from an accredited academic institution; or,
• University degree in the above fields with two years of relevant professional experience.

Experience

• Professional experience in humanitarian work, project support and/or coordination.
• Work experience in data management or analysis.
• Experience in software management and development.
• Prior experience working with migrants and refugees in camps.
• Preferable prior experience working with a United Nations agency in an emergency context.

Skills

• Knowledge of Microsoft Office (Word, PowerPoint, and familiarity with Publisher, Tablue) and Office 365 (SharePoint, OneDrive, and Teams).
• Proven attention to detail and accuracy.
• Ability to manage a team.
• Ability to work independently and as a part of a team.
• Cultural sensitivity and understanding of humanitarian principles.
• Excellent operational, organizational, and communication skills and the ability to work harmoniously with colleagues from diverse backgrounds.
• Proven experience in drafting reports and other information products.
• Experience in project management, monitoring, evaluation, and reporting will be an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Dari, Pashto and/or Arabic or another official UN language (French, Chinese, Spanish, and Russian) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

www.iom.int/sites/default/files/about-iom/iomt-iom/iom_revised_competency_framework_external.p](http://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p) df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.