Associate Project Manager, Heart of Stigma

IAS – the International AIDS Society – convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being. After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV response. Today, the IAS and its members unite scientists, policy makers and activists to galvanize the scientific response, build global solidarity and enhance human dignity for all those living with and affected by HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference.

More information on IAS can be found at www.iasociety.org.

Details of Employment:

The Associate Project Manager, Heart of Stigma will be based in Geneva, Switzerland, and the IAS offers the possibility for Swiss-based employees to work up to 50% from their legal residence. The Associate Project Manager will report to the Senior Project Manager, Heart of Stigma. The position is full-time and short-term to start as soon as possible for 18 months maximal duration.

Purpose of the Position:

Through its programmes, the HIV Programmes and Advocacy department harnesses research, shapes the evidence base and amplifies the voices of communities living with and affected by HIV to influence policy across and beyond the HIV care continuum. The Heart of Stigmaprogramme aims to support stakeholders in the HIV response to scale up efforts to eliminate HIV-related stigma and discrimination.

The incumbent will be responsible for supporting the effective and efficient administration of the Getting to the Heart of Stigma programme.

Main Responsibilities:

Supporting the day-to-day activities of the project

Work closely with team members to ensure an effective and efficient project management of the “Heart of Stigma” programme:

• Budget tracking, including online budget updates
• Manage contracts for all project consultants and sub-awardees, track timelines, deliverables and expenditures
• Review invoices to align with budget plans and investment agreements
• Track data on key performance indicators and achievements for internal and external reporting purposes
• Support the development of project deliverables including a country-led self-assessment tool on HIV-related stigma and discrimination
• Organize travel arrangements for staff, consultants and external partners.

Coordinating and organizing project meetings and events

• Organize virtual and in-person meetings, webinars, conference sessions and other dissemination events to foster and strengthen a sustained coordinated response to HIV-related stigma and discrimination
• Prepare supporting documents, taking minutes and following up on action points and logistical arrangements, as required.
• Provide logistical support to in-country visits including for peer-to-peer learning exchanges and for piloting of the country-led self-assessment tool
• Organize virtual and in-person events of the project such as workshops, satellite sessions and other dissemination events.

Drafting project documents and reports

• Contribute to the development of funder reports and developing new grant proposals
• Draft content on the project for IAS internal reporting such as monthly reports and updates to the Governing Council.

Engaging with key stakeholders

• Schedule and prepare routine check-ins with donors
• Coordinate stakeholders on select working groups and advisory boards.

Perform any additional tasks requested by the Senior Project Manager, Heart of Stigma, the Senior Technical Advisor, HIV Programmes and Advocacy and the Director, HIV Programmes and Advocacy.

Academic Qualifications:

• A degree in public health, law, medicine, human rights, international relations, development or other relevant discipline.

Experience:

• At least 3 years of experience in a similar position working in HIV, human rights and public health
• Experience managing grants, project implementation, reporting and/or research programmes, ideally in an eastern and southern African setting
• Experience coordinating large meeting logistics, workshops or other meetings, including international travel and/or virtual meeting arrangements
• Experience working with external partners, donors, service providers and/or consultants
• Although not essential for this position, the IAS acknowledges the value of the experience of living with HIV and will consider this when evaluating applications.

Skills/Competencies:

• Is a strong team player with aptitude for lateral thinking, developing and implementing new ideas
• Displays strong stakeholder management skills, sense of diplomacy, cross-cultural interpersonal and relationship management skills
• Communicates effectively with and relates to people of different cultures, demonstrating an ability to see issues from other perspectives
• Has excellent computer skills (word processing, presentations, data management) and knowledge management skills
• Knowledge of HIV and human rights, and experience in relation to stigma and discrimination, including up to date knowledge of the latest relevant scientific research and programmatic practices, will be advantageous.

Languages:

• Strong and demonstrated English language communication skills both written and oral are essential for this position.
• Knowledge of other languages is an asset.

Work Environment:

The IAS Secretariat in Geneva is a dynamic and diverse workplace that brings together public health, HIV science, conferencing, programme management and other specialists who all share the IAS’s vision of a world in which HIV no longer presents a threat to public health and individual well-being. We thrive on an exceptional team spirit, put trust in our colleagues’ professionalism, and value new ideas. The IAS promotes a flexible and collaborative workplace which encourages employees to grow their skills and competencies.

The IAS is committed to ensuring a diverse, equitable and inclusive work environment and to the greater involvement of people living with HIV (GIPA) in all aspects of our work. To help us achieve this, we welcome applications from all qualified candidates who share the IAS values (learn more here), regardless of their sex, gender identity, sexual orientation, HIV status, race, national origin, cultural or ethnic background, disability, religion, or age.