UN Volunteers
Mission and objectives
WHO leads global efforts to expand universal health coverage. We direct and coordinate the world’s response to health emergencies. And we promote healthier lives – from pregnancy care through old age. Our Triple Billion targets outline an ambitious plan for the world to achieve good health for all, using science-based policies and programmes.
Context
WHO began when its Constitution came into force on 7 April 1948, a date we celebrate every year as World Health Day. We are now more than 7000 people from more than 150 countries working in 150 country offices, in 6 regional offices and at our headquarters in Geneva.
WHO works worldwide to promote health, keep the world safe, and serve the vulnerable.
Our goal is to ensure that a billion more people have universal health coverage, to protect a billion more people from health emergencies, and provide a further billion people with better health and well-being. https://www.who.int/
The Department of Human Resources and Talent Management (HRT) is responsible for providing a sound, well managed, responsive and efficient organization-wide Human Resources Management strategy and global HR advisory services which support the work of WHO and its member states.
Under the supervision of the Team Lead, Global Sourcing and Recruitment Team, the UN Volunteer will work with other team members, and will provide a range of administrative assistance in the day-to-day activities related to technical HR work in the area of human resources with a focus on supporting one or more of the following areas: outreach, selections, recruitment, roster management, and onboarding. The UN Volunteer will work in close collaboration with the HR Business Associates and HR Business Partners, and support staff and managers from the hiring departments in the various divisions across Headquarters. Instructions are received from the Team Lead and/or assigned HR Officers.
Task description
Within the delegated authority and under the supervision of the Team Lead in the Global Sourcing and Recruitment Team or his/her designated mandated representative(s), the UN Volunteer “Associate HR Officer (Recruitment)” will:
I. Recruitment and Selection:
1. Assists the responsible Officer(s) in activities and processes related to the recruitment of Fixed-term and Temporary Staff:
a) Drafts and ensures accuracy of vacancy notices, and posts them on the Intra/Internet, via standard distribution. Drafts appropriate screening questions.
b) Generates preliminary screening of applicants on the basis of agreed criteria; generates spreadsheet using the on-line recruitment system to facilitate review by the HR officer, hiring manager and subsequent selection panel.
c) Performs screening of candidates upon request by providing reasons for not long listing candidates and adding comments with screening details.
d) Ensures all arrangements for interviewing and testing of prospective staff including preparing recruitment panel files, scheduling interviews, arranging for video conferencing facilities, and monitoring of testing. Organizes technical assessment and interviews, including liaising with candidates and scorers.
e) Conducts reference and educational check for final candidates.
f) Initiates preliminary version of selection panel reports (by inserting posting and screening information) and prepares selection background for submission to approving authority.
g) Acts as a Rapporteur during interviews and drafts selection reports upon request.
2. Assists staff members and/or applicants under selection or under reassignment and ensures that support and accurate and complete information is provided in a timely manner.
3. Maintains an updated and efficient tracking system to ensure cases are efficiently managed within the allocated timeframe and in the most effective way; maintains all necessary records, databases and statistics to allow comprehensive filing, tracking and analysis.
4. Organizes meetings, teleconferences, and selection panels and all related logistics; ensures completeness of all documentation and information for the meeting.
5. Liaises with different divisions within WHO to share, search for information and proactively develops new useful contacts.
6. Performs any other related tasks as may be required or assigned by the supervisor.
II. Outreach:
1. Assists the responsible officer in:
a) Identifying the best and most appropriate outreach activities to target the talent.
b) Sourcing potential candidates through various channels, such as hosting or participating in career events/job fairs, online channels (social platforms, professional networks).
c) Managing a variety of outlets, such as job postings and social media, while effectively targeting the right kinds of candidates for the job.
d) Maintaining and sharing knowledge of best practices and supporting outreach strategy.
Results/expected outputs:
• As an active WHO team member, efficient, timely, responsive, client-friendly and high-quality support rendered to WHO and its beneficiaries in the accomplishment of her/his functions, including:
o Meeting expectations of the role within the set deadlines.
• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment.
• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
Eligibility criteria
Age
27 – 80
Nationality
Candidate must be a national of a country other than the country of assignment.
Requirements
Required experience
5 years of experience in HR including in recruitment and talent acquisition in the UN or an international organization. Experience working in a multi-cultural environment.
Desirable: Two years’ recent experience in a WHO or UN administrative division, preferably in the area of Human Resources, to have a sound knowledge of the Staff Regulations and Staff Rules, procedures and practices as related to the work.
Other:
Proficient computer skills in MS Office applications (including PowerPoint, Excel, Word).
Practical knowledge of ERP applications such as Oracle or SAP would be an asset.
Practical knowledge of recruitment and onboarding system such as Taleo (Oracle based) would be an asset.
Functional knowledge and skills:
• Strong analytical skills and good sense of judgement.
• Ability to draft in English neatly, concisely and grammatically correct.
• Very good organization skills.
• High sense of prioritization and attention to details.
• Discretion and tact; ability to handle and preserve confidential information.
• Ability to liaise with people at all levels in the Organization and to proactively search for information.
• Ability to plan ahead and at the same time work well under pressure.
• Customer Orientation, cultural sensitivity and good business ethics.
• Good knowledge of WHO / UN rules, procedures and office practices are desirable.
Area of expertise
Human resources
Languages
English, Level: Fluent, Required
French, Level: Working knowledge, Desirable
Required education level
Bachelor degree or equivalent in Human Resources, Business Administration, Business Management or any relevant field.
Competencies and values
• Professionalism
• Integrity
• Teamwork and respect for diversity
• Commitment to continuous learning
• Planning and organizing
• Communication
• Flexibility
• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards WHO’s mission and vision, as well as to the UN Core Values.
Other information
Living conditions and remarks
WHO is present in two offices in Hungary: WHO Country Office for Hungary and the WHO Budapest Centre.
The WHO Budapest Centre, out-posted office of WHO Headquarters, was established in December 2016, and is composed of the following teams:
• Administrative Law team
• Global Board of Appeal
• Procurement
• HRT/TAM Global Sourcing and Recruitment Team
• Global Assurance Hub
• IT Cybersecurity team
Capital city: Budapest (population of 1,721,000)
Budapest is the centre of cultural life in Hungary and is as lively as any other capital in Europe. It is relatively easy to get along in English in the capital city, especially with the younger generation. Several language schools offer courses to learn Hungarian.
Residential Housing:
With the housing market currently over-supplied, expatriates can relatively easily find long-term housing at a wide range of quality and prices. The current monthly rental cost starts at EUR 500 (1-bedroom apartment) plus utilities and common service expenses.
Medical Facilities:
Hospitals and clinics meet European standards with facilities for all necessary surgical procedures. Many doctors, particularly in Budapest, speak English.
Educational Facilities:
Budapest offers a wide range of educational facilities for children of all ages, including several international schools (English, French, German and Japanese).
UN Volunteer entitlements and allowances:
The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below:
Please note that the amounts can vary according to fluctuations of the monthly post adjustment.
Monthly Living Allowance (Per month): USD 1888.76
Entry lump sum (one-time payment): USD 4000
Exit allowance (for each month served, paid on completion of contract): $225
Medical and life insurance: Cigna Private Insurance
Leave entitlements:
Annual leave: 2.5 days accrued per calendar month
Certified sick leave: 30 days
Uncertified sick leave: 7 days
Learning leave: 10 working days per consecutive 12 months
Maternity Leave: 16 weeks
Paternity Leave: 10 days
Inclusivity statement
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy
How to apply
Applications should be submitted through the following website: https://app.unv.org/opportunities/1707922757351680
You may also find further information regarding the volunteer assignment on the dedicated link.