ASSOC SPECIALIST, RD – SP & ER

JOB SUMMARY: The Associate Specialist, RD – Strategic Partnerships and Emergency Response will serve as an important focal point for the RD team with the Emergency Response Unit, generating information, content and materials to support fundraising efforts in connection with natural and manmade disasters. This individual will support the RD team, as they identify, cultivate, solicit and steward individual, foundation and corporate donors and prospects. This position will support senior staff with project management, editing and document preparation for proposals and reports, correspondence and communication for donors and prospects, presentations and other materials that communicate International Medical Corps’ expertise and programmatic strengths. Finally, the Associate supports International Medical Corps’ executive and senior staff in the preparation for external meetings. This position will be based at one of International Medical Corps’ headquarters locations.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

• Builds and maintains the knowledge needed to help prepare donor communication materials, including letters of inquiry, concept notes, proposals, presentations, updates, emails and more. • Serve as an RD focal point with the Emergency Response Unit, actively participating in calls and other internal working groups as needed or assigned. • Support the development of proposals and reports, including writing, editing and formatting; work to predict and prevent unnecessary bottlenecks in proposal and report development by staying abreast of all proposal components; communicate challenges as they arise; and identify and implement solutions as needed. • Accurately maintain internal records of pending funding opportunities, concept notes, proposals, reports, communications and more – following up with relevant stakeholders to ensure all deadlines are met in a timely manner. • Develop new and/or improve administrative tools and resources as needed or assigned. • Assists with ensuring compliance with all operational and donor policies and regulations. • In conjunction with the senior Institutional Advancement and other key staff, participates in the development of pitch materials and talking points for private donor cultivation, solicitation and stewardship. • Conducts research of prospective donors for outreach and communications as requested.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

Equal Opportunities International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Job Requirements

MINIMUM QUALIFICATIONS

• Typically, a Bachelor’s degree in a related area. Advanced degree desirable. Equivalent combination of relevant education and experience may be substituted as appropriate. • Typically, 5+ years of relevant experience in an administrative position. • Demonstrated skill in coordinating, facilitating and managing complex processes with diverse team members • Experience with an international health or humanitarian organization, or related background desirable • Demonstrated strategic thinking, creativity, problem-solving ability, and analytical skills • Excellent writing, communication, and interpersonal skills • Fluency in written and spoken English essential

MISCONDUCT DISCLOSURE SCHEME

All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.