UN High Commissioner for Refugees
Operational Context: The Assistant Project Control Officer will work under the direct supervision of the Deputy Representative (Operations) and will be responsible for oversight in the monitoring of the implementation of UNHCR’s projects carried out by Partners and through Direct Implementation. The position is located at the UNHCR Office in Altamira, Chacao Municipality, where most of the UN agencies are located. It is classified as a duty station C.
The successful candidate should have sound experience and knowledge in financial management and programme management. In addition to supporting partnership arrangements, the Assistant Project Control Officer role requires complementing programme management by providing oversight for projects, including review of project agreements, formulation of risk-based monitoring plans, quality assurance and accountability, project audit, monitoring and verification. Furthermore, the position will assist in evaluating synergies between financial and operational performance for all projects, including active participation in the multi-functional teams in monitoring activities, tracking project risk management, and supporting project closure at the end of the year. Direct implementation will also be monitored through the revision of relevant documentation. Close working relations will be required with colleagues in various units, especially Programme and partners, to ensure that desired results are achieved and projects are implemented in line with the provisions and objectives set in partnership agreements. Complementary to programme management, s/he will support risk management, and conduct analysis and assessment of risks associated with partnerships and implementation modalities under direct implementation, policy compliance, operational practices, mitigation measures, and make technical recommendations in line with UNHCR’s financial rules, policies, regulations, and operational context.
The profile of Assistant Project Control Officer should include cultural sensitivity, managerial competencies, good interpersonal skills, strong diplomatic skills, and advanced knowledge in project control functions. The successful candidate should possess the requisite levels of professional maturity, communication, collaboration, and analytical skills.
Periodic travel to field locations in the country and/or participation in activities organized with UNHCR’s Regional Office may be required.
The incumbent of this position will supervise 1 General Services (GS) staff.
Please also note that recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or as an intern is subject to proof of vaccination against COVID-19.
Duties: – Participate in the annual assessment and planning cycle. – Assist with the review of project agreements, ensuring that they are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures. – Assist with the formulation and implementation of a performance project monitoring plan in collaboration with the Programme Unit and MFT. – Assist with the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions. – Assist with the support of Programme and other relevant functions in the selection of implementation modalities. – Contribute to tracking the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management. – Contribute to reviewing, analysing and verifying Financial and Performance Partner Reports (PFR and -PPR), and to checking accuracy and consistency between PFR and PPR, in accordance with partnership agreements. – Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget. – Conduct reviews of the internal control systems of partners implementing projects and provide advice as required. – Provide input on identified variants, risks and issues to partners, Programme Unit and escalate to management as required. – Support timely project closure in coordination with the Programme Unit. – Provide input to the mid- and end-year programme review process on issues related to project control. – Maintain professional relationships with partners implementing projects and UNHCR’s contractors. – Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties. – Perform other related duties as required.
Minimum Qualifications: Education & Professional Work Experience Years of Experience / Degree Level For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Certificates and/or Licenses – Accounting; – Auditing; – Assc Chartered Certificate Account – Chartered Inst. Of Management Account – Institute of Mgmt Accountants – Chartered Accountant – Certif. Practising Accountant (Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience Essential Good knowledge of international auditing standards.
Desirable Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS). Functional Skills PC-Project Control FI-International Auditing Standards FI-Auditing practical experience MS-Monitoring & Evaluation MS-Data Collection and Analysis MS-Reporting skills UN-UN/UNHCR Financial Rules and Regulations and Procedures (Functional Skills marked with an asterisk* are essential)
Language Requirements: For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Competency requirements: Core Competencies – Accountability – Communication – Organizational Awareness – Teamwork & Collaboration – Commitment to Continuous Learning – Client & Result Orientation Managerial Competencies – Judgement and Decision Making Cross-Functional Competencies – Analytical Thinking – Negotiation and Conflict Resolution – Planning and Organizing
This position is open only for Venezuelan citizens and foreigners with legal work permit.
Everyone can apply regardless of any disabilities, color, race, religion, political beliefs or social class.
How to apply
All applications must be sent by email to the following email address: [email protected] and in the email subject line please quote the Vacancy Announcement number / Title of the Position / Your Last Name.