Assistant Asset Management Officer

H (no hardship)

Family Type

Family

Family Type

Family

Residential location (if applicable)

Grade

NOA

Staff Member / Affiliate Type

National Professional Officer

Reason

Regular > Regular Assignment

Remote work accepted

No

Target Start Date

2024-02-05

Job Posting End Date

December 28, 2023

Standard Job Description

Assistant Asset Management Officer

Organizational Setting and Work Relationships

The Assistant Asset Management Officer supports all activities pertaining to the asset management function, including planning, sourcing, transport, shipping, customs, and clearance within the Area of Responsibility (AoR). The position may be located at Headquarters, in a Regional Bureau or in a Country Office.

The incumbent is normally supervised by the (Senior) Asset Management Officer or other senior staff with supply or administrative oversight functions, who define the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers.

The implementation of the International Public Sector Accounting Standard (IPSAS) requires UNHCR to report on all property, plant and equipment (PPE) in its financial statements. The incumbent will support the annual physical verification and management of all property, plant and equipment (PPE) on Headquarters or Regional or (Multi-) Country Office level.

In line with UNHCR’s Asset Management, the incumbent will play a role in coordinating and supporting asset disposals in accordance with the prevailing rules and regulations and SOPs. The incumbent will liaise with Global Asset and Fleet Management (AFMS), if and as required and if applicable.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Analyse and prepare data regarding asset management to ensure timely disposals of assets within the AoR, considering the global strategy and UNHCR’s short- and medium-term requirements.
• Provide input to acquisition, maintenance, asset disposal and replacement planning within the AoR to maximise the potential income for UNHCR and ensure a timely retirement of surplus assets.
• Perform regular data maintenance and quality assurance to ensure that assets are maintained and disposed of in a manner that optimizes revenue. Ensure full recognition, correct capitalization, and proper valuation of all assets in coordination with the responsible organizational units.
• Apply footprint models that enable UNHCR Field Offices to “right-size” assets so that asset allocation is based on the needs of the operations.
• Maintain contractors’ documentation and records related to PPE/Asset disposal control activities within the AoR. Support and, if authorized by the supervisor, conduct asset auctions within the AoR using different auctioning models.
• Monitor compliance with relevant directives, policies and guidance concerning the accountability, use, and disposal of UNHCR assets. Immediately address non-compliance that adversely affects UNHCR’s asset register.
• Respond to requests for information and advice by applying an in-depth understanding of UNHCR policies and procedures, context, priorities, etc., and coordinate assistance from various entities to provide a clear, consistent, and timely response.
• Implement asset and disposal management policies. Participate in and support the recording of asset sales and the remittance of funds from asset sales by Field Offices and/or HQ locations.
• Assist in the physical verification of PPEs within the AoR.
• Disseminate and promote commitment to UNHCR’s relevant policies, standards, and guidance on Asset and Disposal management within the AoR.
• Participate in projects to enhance asset and disposal performance.
• Monitor the quality and accuracy of assets’ related data in relevant business systems. Collect, screen, and analyse statistical information within the AoR.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education

Supply Chain Management

Business Administration

Logistics

or other relevant field.

Certificates and/or Licenses

HCR Supply Chain Learning Program – UNHCR

CP-SCM Certification Programme for Supply Chain Management – UNHCR

(Certificates and Licenses marked with an asterisk* are essential)

Essential

Relevant Job Experience

Ability to work in geographically diverse teams. High degree of integrity. Advanced Excel skills. Knowledge of logistics/supply systems with proven experience at previous relevant work positions. Knowledge and practice in assets and/or vehicle fleet management in private and/or UN organizations. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.

Desirable

Ability to work in challenging environments with limited logistical support. Strong interpersonal and negotiation skills to deal with persons of different cultural and educational backgrounds. Public asset management trainings.

Functional Skills

SC-Asset Management

SC-Fleet Management

UN-UN/UNHCR Administrative Rules, Regulations and Procedures

• CO-Cross-cultural communication
• DM-Database Management

FI-Application of Financial Rules, Regulations and Procedures

(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Judgement and Decision Making

Cross-Functional Competencies

Planning and Organizing

Stakeholder Management

Analytical Thinking

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Experience in Fleet management, asset management, logistics.

Experience in international humanitarian context is an asset.

University degree in Mechanical Engineering, transportation management, logistics or any related field is an asset.

Additional information:

Candidates must be legally present in Hungary at the time of application, recruitment and hire.

Remuneration:

In case of appointment, a competitive compensation and benefits package is offered.

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

Required languages (expected Overall ability is at least B2 level):

English

,

,

Desired languages

,

,

Operational context

Occupational Safety and Health Considerations:

For information about occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel

Nature of Position:

The Global Fleet Management UNHCR Field Offices and operations provide, safe, professional, and cost-effective fleet management services and solutions to support optimum program delivery. We are committed to provide practical guidance to field operations on the operation and management of UNHCR vehicles, support humanitarian civil servants working with UNHCR vehicles and fleet operations, while delivering the Organization’s mandate of providing protection to forcibly displaced and stateless people.

Global Fleet management Section adapts proactive management approach of UNHCR’s vehicle assets, which may include light vehicles, heavy vehicles, specialist vehicles and motorcycles. Fleet management covers a range of functions, including vehicle procurement and financing, vehicle maintenance, vehicles telematics (tracking and diagnostics), driver and personnel management, speed management, fuel management, and health and safety management.

The section provides centralized fleet management model to UNHCR, empowering the Organization move beyond simply operating vehicles on a country-by-country and project-by-project basis to actively planning for optimizing vehicle fleet capacity and efficiency on a global scale.

The incumbent will coordinate, together with the team lead and other team members, the scheduling and prioritisation of the different disposal activities in the region of responsibility and assist cross-regions when required. Due to the foreseen increase in disposal activities in the near future, the incumbent will manage a larger number of disposal actions that will involve increased number of low value assets and/or countries.

The incumbent will specialize in the execution of disposals through specific methods (Sealed-Bid, Online, etc.) to ensure the integrity of the process while providing solutions for smaller volumes.

The position will be part of the team covering ASIA, EUROPE, AMERICAS, including 67 countries/1,222 fleet units, reporting to the Asset Management Officer P3 heading the team.

Living and Working Conditions:

The position is based in HQs in Budapest which is the capital of Hungary where adequate infrastructure, health, education, banking and recreational facilities are easily accessible. Budapest is H category Duty Station. There are no specific security concerns not withstanding incidental events. Personal security is generally not an issue. However, staff members should be cautious and take responsibility for their own personal and residential security.

Skills

Additional Qualifications

CO-Cross-cultural communication, DM-Database Management, FI-Application of Financial Rules, Regulations and Procedures, SC-Asset Management, SC-Fleet Management, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education

Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Logistics, Bachelor of Arts (BA): Supply Chain Management

Certifications

CP-SCM Certification Programme for Supply Chain Management – UNHCR, HCR Supply Chain Learning Program – UNHCR

Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Organizational awareness, Planning & organizing, Stakeholder management, Teamwork & collaboration

UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This vacancy is open to all candidates, inclusive of non-Hungarian candidates who legally present in Hungary at the time of application, recruitment and hire.

Functional clearance

This position doesn’t require a functional clearance