Asian Disaster Preparedness Center | Programme Coordinator | Chiang Mai Thailand

Purpose and Objectives: The Asian Disaster Preparedness Center (ADPC) is an autonomous international organization established for scientific, educational, developmental, and humanitarian purposes with a vision of safer communities and sustainable development through disaster risk reduction and climate resilience in Asia and the Pacific. Established in 1986 as a technical capacity building center, ADPC has grown and expanded its role to be for scientific, educational, developmental and humanitarian purposes. ADPC employs a wide range of professional expertise typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner.

The Geospatial Information (GEO) Department supports stakeholders to increase their uses of geospatial technology, data, and information for supporting decision making related to disaster risk management and climate resilience. The department supports all thematic areas of focus of ADPC to achieve their goals, mainly through:

• Increased accessibility and technical capacity to develop, maintain, and use geospatial information including disaster and climate risk maps, forecasted and real-time disaster data for early warning, and damage data for post-disaster assessment and recovery planning,
• Increased awareness by decision makers on applications of geospatial information in disaster risk management and climate resilience decision making, and
• Geospatial solutions, such as maps, tools, models, and data, customized to the demands of stakeholders

SERVIR Southeast Asia (SERVIR SEA), a joint initiative of USAID, NASA, and the Asian Disaster Preparedness Center (ADPC), aims to address crucial concerns relating to disaster and climate resilience, and environmental challenges in Southeast Asia. With a five-year timeline at its core, SERVIR SEA envisions expanding and scaling climate actions by capitalizing on satellite data and geospatial information for informed decision-making.

Gender Equality and Social Inclusion (GESI) is a crucial component of the SERVIR SEA. By integrating GESI into its services, the project aims to incorporate diverse perspectives and ensure that services are shaped with a strong commitment to inclusivity. This approach strives to make the benefits and opportunities for climate adaptation and mitigation accessible to everyone, ensuring that no one is left behind.

Climate change poses significant challenges to vulnerable groups, including women, children, elderly, indigenous people, marginalized groups, and people with disabilities. These groups often face disproportionate climate impacts, further deepening existing social, economic, and health disparities. To incorporate GESI into the access. SERVIR SEA will be hosting a 5-days workshops and now seeks qualified individuals to help us organize the 5-day in-person of the Inclusive Climate Action Workshop: Empowering At-Risk Communities in Southeast Asia with Climate Information in Chiang Mai, Thailand on 12-16 February 2023.

Expected Outputs: The following outputs are expected from the assignment:

1. Complete all the Tasks, such as logistic arrangement, procurement process
2. Documentation of the comments, feedback, and suggestions from different social groups of end users from the workshop.
3. Summary expenditure and Liquidation report

Responsibilities and Tasks:

The Consultant will deliver the outputs through the following tasks:

1. Assist in day-to-day administrative activities
2. Help managers in workshop planning and preparation, including budgets, contracts, invitations, procurement and follow-ups
3. Advise and assist in participant grouping before and during the workshop
4. Provide support in facilitating discussions during the workshop
5. Gather and compile discussion dialogs, comments, and suggestions as per the required outputs
6. Assist with travel, accommodation and logistical arrangements for staff and participants (e.g. arranging bookings, tickets, taxis, etc.)
7. Assist in logistics and food preparation for meetings, trainings, and workshop
8. Coordinate with Program Support Officer in developing, monitoring and implementing the Procurement ensuring timely completion of all procurement activities.
9. Prepare and help to summary expenditure and report
10. Assist in logistics for a field visit.
11. Support visa process for the participants
12. Assist in compiling relevant documents and information as required

Working Principles:

The consultant will report and works closely with the Program Support Officer and Director of Geospatial Information Department.

Qualifications:

The consultant is expected to possess the following qualifications.

1. B.Sc. or M.Sc. Bachelor’s business administration, project management or a related field
2. At least 6 years of direct experience performing organizing a workshop/training in a related position and intergovernmental organization Knowledge/experience in gender and social equality is a plus
3. Knowledge on the subject of disaster risk management, climate change, Urban disasters will be an advantage.
4. Have experience in conducting workshops and training with remote communities or urban areas.
5. Capacity to work sensitively in a multi-cultural environment and develop effective relationships with partners and coworkers
6. Proficiency in both Thai and English
7. Thai national is required

Duty Station: Home-based during the workshop preparation and on-site during the workshop date.

Duration: Starting on 19 January 2024 and ending on 29 February 2024

Itinerary: Official travel may be required; all work-related travel costs will be covered by ADPC such as economy class flight ticket, visa fees, land transportation, DSA and other related costs as applicable as per the ADPC policies.

Condition of payment: Payment will be made based on completion of key milestone outputs, as per the payment schedule agreed by the consultant and ADPC.