400px Frontline AIDS logo.svg Administrator: People

Administrator: People

Frontline AIDS

Who we are

We’ve been on the frontline of the world’s response to HIV and AIDS for over 25 years, working with marginalised people who are denied HIV prevention and treatment simply because of who they are and where they live.

Set up in 1993 to work with community groups in the countries most affected by the global AIDS epidemic, we’ve continually adapted our approach, looking for innovative ways to break down the barriers that marginalise people living with, or at risk of acquiring, HIV. All with one goal in mind – a future free from AIDS for everyone, everywhere.

Everything we do is rooted in our two key beliefs:

  • That the lives of all human beings are of equal value.
  • That everyone has the right to access the HIV information and services they need for a healthy life.

Today, we work with communities in more than 40 countries, taking local, national and global action on HIV, health and human rights.

As a global partnership that is open to everyone, we can only do what we do – and achieve what we want to achieve – by working with partners from grassroots community groups to national governments. Our partners drive change where it matters, shaking up the status quo and making a noise on issues the world often chooses to ignore.

Are you the Candidate we’re looking for?

You are a committed team member with a clear focus on team objectives, as well as your own. You will promote best practice within your field of expertise and challenge ways of working to ensure the highest quality and levels of efficiency. Your actions will be aligned with Frontline AIDS vision and you will inspire the same behaviour in your peers. You are comfortable working in a matrix management environment.

Key responsibilities

Physical Office

  • Oversee the efficient and professional running of the office. You will greet and welcome guests and staff, handle telephone and email queries, oversee post, conduct day to day administration and ensure the kitchen and stationary supplies are stocked.

Office administration

  • This role demands high flexibility in the provision of effective office and general administration, including but not limited to being the first point of contact with our site manager and other tenants.
  • Administration of access card system and allocation
  • Administer desk allocation system
  • Coordinating the procurement of office supplies, ensuring cost effectiveness and high quality
  • Supporting staff who work remotely to have the best possible ‘extended’ office experience
  • Provide Administrative support for worldwide workplace health and safety

People Team

  • Support the Head: People and OD with administration tasks and meeting support including scheduling meetings, note taking, agenda setting, action tracking and other ad-hoc tasks.
  • Administrative tasks for the People Team.
  • Support the recruitment process
  • Support the administration of starters/leavers process

​Please note salaries shown are benchmarked locally.

We have transitioned to a hybrid model of working. We are currently working from home but you will also be required to spend time working alongside your team as appropriate. The successful applicant will need to hold the right to work in the UK.

Frontline AIDS is committed to diversity and inclusion in its hiring approach. We welcome applications from Black people, and other people of colour, people with disabilities, people living with HIV and LGBTIQ+ and non-binary individuals.

All offers of employment will be subject to satisfactory references and a criminal records check. Having a criminal conviction and/or any other information divulged on the DBS/PVG or country equivalent check would not necessarily prevent you from working for the charity, but any recruitment decision will be dependent on the nature of the position sought and the circumstances and background of the offence(s).

​Protection of Children and Vulnerable Adults

*Frontline AIDS **​*operates a rigorous recruitment and selection process that reflects our commitment to child protection. The Protection of Children and Vulnerable Adults Policy can be downloaded here

How to apply

Find out more by downloading the full job description and person specification. on our website and upload your CV along with a covering letter outlining why you are a great match for this role. Please use the link below to apply:https://frontlineaids.peoplehr.net/Pages/JobBoard/Opening.aspx?v=8f45504b-471e-4842-a778-13598322fa57

Closing Date is: 02 February 2024

Interview Date is: TBC

Deadline: 2 Feb 2024

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