Administrator: Executive Director’s Office (FTC until 01st Nov 2023)

You will be confident in providing operational and administrative support across a range of projects working within the Executive Team and across the organisation. You are an expert and experienced administrator – confident and competent in juggling the multiple demands on your time. You enjoy playing a pivotal support role and contributing to the efficient and effective operation of the organisation and its management team. You are a professional administrator and committed team member with a clear focus on objectives, both organisationally and personally. You will share our passion for working with the most marginalised communities globally on HIV, gender, human rights and health.

SUPPORT TO THE EXECUTIVE DIRECTOR AND EXECUTIVE ASSISTANT

Provide administrative support to the Executive Director with oversight from the EA including:

• Diary management,
• Travel planning & developing travel itineraries
• Processing invoices, expenses, and credit cards for the Executive Director
• Planning the execution of internal communications strategies for the Executive Team
• Undertake project related administration, processing budget amendments and invoices, issuing consultant contracts, and preparing expense forms.

CORDINATION

Manage the logistical arrangements for:

• Meetings, both for the Executive Director and the wider Executive Team.
• Staff travel and accommodation for the Executive Director
• Maintain up-to-date filing systems, and champion the use of digital tools (Salesforce CRM) as a means of creating a more streamlined, effective and efficient organisation;
• Endeavouring to make processes streamlined, effective and efficient for the organisation.
• Stakeholder engagement with Frontline AIDS partner organisations and external agencies.

DEVELOPING THE FRONTLINE AIDS CULTURE

Role-model the organisational behaviour and values in all you do and deliver. Learn from personal and organisational experience, strive for self-improvement, earn the trust and respect of management, colleagues and partner organisations, and treat others with respect. Strong commitment to the approach of Frontline AIDS to equality of opportunity, the safeguarding of children and vulnerable adults, and to supporting a workforce that reflects our globally diverse movement, and ensures our work is enhanced by a range of ideas on the issues and challenges we work on.

Who we are

We’ve been on the frontline of the world’s response to HIV and AIDS for over 25 years, working with marginalised people who are denied HIV prevention and treatment simply because of who they are and where they live.

Set up in 1993 to work with community groups in the countries most affected by the global AIDS epidemic, we’ve continually adapted our approach, looking for innovative ways to break down the barriers that marginalise people living with, or at risk of acquiring, HIV. All with one goal in mind – a future free from AIDS for everyone, everywhere.

Everything we do is rooted in our two key beliefs:

• That the lives of all human beings are of equal value.
• That everyone has the right to access the HIV information and services they need for a healthy life.

Today, we work with communities in more than 40 countries, taking local, national and global action on HIV, health and human rights.

As a global partnership that is open to everyone, we can only do what we do – and achieve what we want to achieve – by working with partners from grassroots community groups to national governments. Our partners drive change where it matters, shaking up the status quo and making a noise on issues the world often chooses to ignore.

Are you the Frontliner we’re looking for?

You are a committed team member with a clear focus on team objectives, as well as your own. You will promote best practice within your field of expertise and challenge ways of working to ensure the highest quality and levels of efficiency. Your actions will be aligned with Frontline AIDS vision and you will inspire the same behaviour in your peers. You are comfortable working in a matrix management environment.​

We have transitioned to a hybrid model of working We are currently working from home but you will also be required to spend time working alongside your team as appropriate in our office in Brighton (East Sussex, UK). The successful applicant will need to either hold, or be able to obtain, the right to work in the UK .

Frontline AIDS is committed to diversity and inclusion in its hiring approach. We welcome applications from Black people, and other people of colour, people with disabilities, people living with HIV and LGBTIQ+ and non-binary individuals.

All offers of employment will be subject to satisfactory references and a criminal records check. Having a criminal conviction and/or any other information divulged on the DBS/PVG or country equivalent check would not necessarily prevent you from working for the charity, but any recruitment decision will be dependent on the nature of the position sought and the circumstances and background of the offence(s).

Protection of Children and Vulnerable Adults

Frontline AIDS operates a rigorous recruitment and selection process that reflects our commitment to child protection. The Protection of Children and Vulnerable Adults Policy can be downloaded here

Frontline AIDS is a Disability Confident Employer and will ensure all applicants with a disability who meet the minimum requirements of the job as set out in the job description and employee specification will be guaranteed an interview.