Administrative Officer LDC band, F, Jordan, Amman, TJO# 221657

Org. Setting and Reporting
• The incumbent is responsible to the Chief/ Head in Field Office and provides necessary
administrative support to the assigned office at Field programme or at the Area level.

Responsibilities
Budget and financial support, including:
1. Supporting the biennium and yearly budget by preparing the departmental operating and
project budget estimates;
2. Establishing internal financial controls to ensure the budget and financial online systems
are maintained in an accurate and timely manner;
3. Monitoring and tracking budget for the assigned unit including the preparation of Budget
Allotment Adjustments;
4. Preparing and drafting responses to audit requests.
Human resources support, including:
1. Preparing staffing table proposals and RPAs; maintaining staffing table records;
2. Coordinating with HRD the recruitment of area staff and consultants by initiating requests
for vacancy announcements, facilitating interviews and drafting and administering the
contracts;
3. Drafting and administering Special Service Agreements and Limited Durations Contracts.
4. Administering, verifying, and finalizing the preparation of Service Contracts and
Consultancy Contracts.
Procurement and contracting support, including:
1. Administering procurement and logistical operations including tenders, quotations,
purchasing orders, etc.; handling and controlling the preparation of Lists of Requirements
(LoRs);
2. Maintaining contacts with local vendors and suppliers in order to meet non-standard
purchase requirements.
Assets management support, including:
1. Acting as a custodian of consumable supplies in his/her assigned unit, including (as
available) seals, stamps and archives.
2. Handling surplus, obsolete or unserviceable equipment via coordinating with Information
Systems Division (ISD) and Field Property Inspection Officer (FPIO), and/or keeps detailed
updated records of the assets status and produces the appropriate equipment status reports
accordingly;
3. Coordinating maintenance of assets including building maintenance and repair, vehicles,
generator maintenance and management.
General administrative and filing support, including:
1. Collecting, compiling and preparing analysis of statistical data related to the
programme/service; maintaining up-to-date records and files on the Department activities and
staff;
2. Contacting other Departments and Divisions; obtaining or coordinating material on
information as/and when required;
3. Maintaining filing /archiving system for service contracts, special service agreements and
casual labor and ensures records are up to date.
Safety and security support (as applicable for the assigned unit), including:
1. Assisting, in coordination with the Safety and Security Unit, the implementation of office
security requirements in unit installations to ensure overall compliance with UN security
standards;
2. Acting as security focal point within the assigned unit and maintaining the security and
safety of the building through the supervision of guards and cleaners.
Other specific functional support (as applicable for the assigned unit), including:
1. Assisting in the administration of fellowships/grants, as available;
2. Maintaining up-to-date records of the Department projects and prepares progress reports on
the implementation of funded projects;
3. Managing logistical preparations for workshops, conferences and meetings.
Performs other duties as may be assigned by the supervisor.

Competencies
UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core
Competencies of Communication, Working with People, and Drive for Results apply by
default.

• Leading and Supervising
• Relating and Networking
• Applying Technical Expertise
• Planning and Organizing
• Coping with Pressure and Setbacks
• Excellent computer skills, especially in MS applications used in the Agency
• Ability to take initiative and work logically and accurately
• Excellent communication skills; effective team member
• Knowledge of protocol norms
Education
• A university degree in business administration, or related field from an accredited
educational institution.
Job Specific Qualifications

Work Experience
• At least four years’ experience in administrative support, procurement, human resources,
finance, or other related functions, of which two years in a large/international organization is
required.
Languages
• Very good command of written and spoken English and Arabic
Please list all languages that you know including your mother tongue and indicate your
proficiency level from the drop-down list provided in the system considering the below:
If you possess a very good to excellent level of proficiency in English language, kindly
indicate this as “Fluent” in your application.
If you possess a good level of proficiency in English language, kindly indicate this as
“Confident” in your application.
If you possess a basic level of proficiency in English language, kindly indicate this as “Basic”
in your application.

Assessment
During the assessment, the applications will be given preference based on the following
desirable qualifications:
• Provided very good understanding of the context of Palestine refugees and UNRWA
operations.
• Possession of a valid driving license.
The shortlisted candidates will be afterwards evaluated based on:
• Technical Test.
• Competency-based Interview.

Special Notice
Contract Status:
Limited Duration Contract for 6 months with the possibility of further extension, subject to
the availability of funds, satisfactory performance and continuing need.

Benefits:
LDC Band “F” Step 1, Monthly Salary JD 1,057.70 Other benefits include medical insurance.
Dependency allowance is subject to eligibility.
Department/Office: Protection & Neutrality Programme
Duty Station: Jordan Field Office (Amman)

Equivalency:
Equivalency may apply for this post.
NB: Work experience alone or formal qualifications with no relevant work experience are not
considered an acceptable combination.
General Information:
•This vacancy notice is open to internal candidates and external candidates. Only candidates
residing in Jordan, and within commuting distance of the duty station with authorization to
work in the duty station at the time of application are eligible to apply.
•The Agency will not assume responsibility or accountability to support or facilitate the
issuance of work permit in Jordan, and without a valid work permit, the appointment may be
rescinded.
•Since the Vacancy is an Area Staff post, the Agency will not provide coverage for relocation
costs.
•Preference will be given to candidates assisting the Agency to meet its commitment to
gender parity. UNRWA welcomes applications from qualified candidates with disabilities.
•UNRWA encourages applications from qualified and experienced women.
•A roster may be created from the selection exercise, and that successful candidates may be
appointed to the same post. In the case of multiple or recurring posts, that a roster will be
created from which the candidates will be selected for appointment;
•Only applications that have been fully completed in UNRWA’s online e-recruitment system
inspira will be considered and no late applications will be accepted. The PHP should be
completed with full relevant work experience under the experience tabs as per the
requirements in the Job Opening. All acquired university degrees must also be stated, if
applicable. Applicants applying to positions for Grades 12 to 20 must submit a cover
letter/motivational statement in order to be considered. Additionally, providing incorrect or
misleading information on an application will result in the immediate disqualification of a
candidate.
•Applicants will be disqualified when it becomes apparent that he or she provided incorrect,
incomplete or misleading information on his or her personal history profile or during the
recruitment process. If the applicant is also a staff member, the provision of incorrect,
incomplete or misleading information in the personal history profile may also amount to
misconduct. The Agency may indefinitely refuse to accept applications from an applicant who
has previously provided incorrect, incomplete or misleading information on his or her
personal history profile or during a recruitment process or committed plagiarism.
•For UNRWA internal staff, they are required to specify and include their current UNRWA
grade level. To do so applicants should select under “Category” RLG, scroll down to see all
categories, then select their local grade.
•Advertisements published only in English will only accept applications in English, and
Arabic submissions will not be considered.
•The Agency may disqualify applicants whose name appears on the UN Sanctions List or a
UN database of staff separated for reason of misconduct or of staff who separated whilst
misconduct processes were pending.
•UNRWA shares investigation and misconduct information with other UN Agencies, and past
and prospective employers, about staff members who have been separated for misconduct, or
who have separated whilst an investigation and/or disciplinary process for misconduct is
underway; and such persons may be prohibited from employment with the United Nations.
•The Agency will immediately disqualify applicants who are ineligible for any reason in
accordance with the Agency regulatory framework.
•UNRWA is funded almost entirely by voluntary contributions from UN member states,
regional bodies, business foundations and individual contributions. The mission of UNRWA
is to help Palestine refugees achieve their full potential in human development under the
difficult circumstances in which they live.
•Applications from UNRWA staff member who had been demoted with deferred eligibility
for promotion will not be considered.
•Applications from Staff members who were recipients under the Early Voluntary Retirement
or Exceptional Voluntary Separation Schemes will not be considered.
•Applications from Internal candidates serving for less than one year in their current post will
not be considered.
•The Agency reserves the right not to make an appointment, to make an appointment at a
lower grade, or to make an appointment with a modified job description or to change the
contract Modality.
•A candidate is not eligible for consideration if he or she was short-listed and found not
suitable for the same post within the previous 12 months unless the post description has since
been altered by 30% or more, as determined by ODCS.
United Nations Considerations
Staff members are subject to the authority of the Commissioner-General of UNRWA and to
assignment by him or her.
UNRWA is committed to achieving gender parity at all levels of staffing under the current
UN-wide gender agenda and strongly encourages applications from qualified applicants from
under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the
necessity of securing the highest standards of efficiency, competence and integrity, with due
regard to geographic diversity. All employment decisions are made on the basis of
qualifications and organizational needs. UNRWA is committed to creating a diverse and
inclusive environment of mutual respect. Reasonable accommodation for applicants with
disabilities may be provided to support participation in the recruitment process when
requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence,
neutrality, impartiality and integrity. This includes respect for and commitment to human
rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who
fully and unconditionally commit to these values should consider applying for UNRWA jobs.
Candidates will not be considered for employment with UNRWA if they have committed
violations of international human rights law, violations of international humanitarian law,
sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to
believe that they have been involved in the commission of any of these acts. Candidates who
have committed crimes other than minor traffic offences may not be considered for
employment. The Agency may disqualify applicants who have separated for reason of
misconduct, who left a UN Agency while misconduct processes were pending, or who appear
on the UN Sanctions List.

UNRWA is a non-smoking work environment.
Applicants are urged to follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side
of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in
the application according to the evaluation criteria of the job opening and the applicable
internal legislations of the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules, administrative
issuances and guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the instructions provided in
inspira to be considered for the current job opening. No amendment, addition, deletion,
revision or modification shall be made to applications that have been submitted. Candidates
under serious consideration for selection will be subject to reference checks to verify the
information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time)
on the deadline date.