Administrative Officer

Responsibilities and duties

This is a part-time position (50%). The selected candidate will have the following responsabilities:

Human resources (10%) :

1. Ensure that all members of the staff are registered with the relevant local authorities (OCAS, OCPM, LPP, etc.) for the duration of their contract;
2. Update changes relating to employees throughout their contract (employee files, annual leave, absences etc.);
3. Prepare employees’ salary data in Crésus salaires;
4. Support the line manager in various human resources tasks.

Administration (10%) :

1. Manage office supplies stock and place orders.
2. Liaise with service providers: cleaning services, telecommunications and/or any other service provider for the office.
3. Be responsible for petty cash expenditure;
4. Update and archive administrative documents.

Logistics (30%) :

1. Provide support to the team in arranging travel documents: checking requests for per diems, visas etc;
2. Follow up requests for financial advances and/or reimbursement of employee’s travel expenses;
3. Provide guidance on visa applications, manage travel arrangement and book tickets for participants in UPR Info’s events, in particular for the Pre-sessions;
4. Make room reservations, calculate and manage the per diems for the participants in UPR Info’events, in particular for the Pre-sessions.

What we offer

• An international environment;
• First-hand experience in the work of a human rights NGO;
• An organisation that respects the balance between your private life and work.

Qualifications and criteria

• Vocational Education in human resources and administration (or equivalent)
• 3 to 5 years’ experience in a similar position or transferable skills
• Knowledge of Swiss human resources rights and procedures (i.e. social security, work permits, etc.)
• Proficiency in Microsoft Office (Word, Power Point, especially Excel)
• Knowledge of HR systems and payroll software is an asset

Languages

• Fluent in French and English;

Skills

• Strong organisational and problem-solving skills;
• Good work methodology;
• Ability to work independently;
• Confidentiality;
• Good interpersonal skills and ability to work with and support teams;
• Sense of responsibility and organisation;
• Ability to manage several tasks simultaneously and prioritise the daily workload.
• Previous experience in NGOs is a plus