ADMINISTRATIVE OFFICER

DCAF – Geneva Centre for Security Sector Governance is dedicated to improving the security of states and their people within a framework of democratic governance, the rule of law, respect for human rights, and gender equality. Since its founding in 2000, DCAF has contributed to making peace and development more sustainable by assisting partner states, and international actors supporting these states, to improve the governance of their security sector through inclusive and participatory reforms. It creates innovative knowledge products, promotes norms and good practices, provides legal and policy advice and supports capacity‐building of both state and non‐state security sector stakeholders.

DCAF’s Foundation Council members represent over 50 countries and the Canton of Geneva. Active in over 70 countries, DCAF is internationally recognized as one of the world’s leading centres of excellence for security sector governance (SSG) and security sector reform (SSR). DCAF is guided by the principles of neutrality, impartiality, local ownership, inclusive participation, and gender equality. For more information visit www.dcaf.ch and follow us on Twitter @DCAF_Geneva.

The Policy and Research Division (PRDiv) produces empirically grounded and policy-oriented comparative research on global topics relating to security sector governance and reform (SSG/R). This cutting-edge research bridges the gap between policy and practice and is driven by the demand of our national and international partners. For more information, please visit PRDiv’s webpage.

The Division has 15 full- and part-time staff members and we are looking for a highly motivated and dynamic individual to join us as:

• Administrative Officer (50%)
• Location: Geneva
• Starting date: as soon as possible / 1 September 2023
• Duration: 12-month fixed-term contract with possibility of extension

The role Under the supervision of the Head and/or Deputy Head of the Policy and Research Department, the Administrative Officer plays a key role in ensuring the smooth functioning of the Policy and Research Division by providing administrative, financial, and human resources support to divisional colleagues. While mainly interacting with own entity colleagues, the Administrative Officer will also routinely liaise with a wide range of Resources Department colleagues across DCAF. Key areas of operation:

1. Day-to-day administrative tasks, centred on the management and distribution of information within the Entity and logistical arrangements
2. HR administration-related tasks, including supporting recruitment processes, monitoring and maintaining employee time management systems, as well as organising the arrival and departure of DCAF staff members to and from their entity
3. Finance administration-related tasks, including processing cash requests and payments, drafting contracts with external partners, monitoring of divisional and project budgets, tracking of (financial) contracts, following up on travel-related expenditures, among others.

Your experience and skills

• Federal Certificate of Competence (CFC), apprenticeship, or equivalent working experience in a similar function.
• Fluency in French with a working proficiency level of English or vice versa (fluency in English with a working proficiency level of French), fluency in both languages is considered a strong asset.
• Well versed in Microsoft Office Suite (Excel, Word, PowerPoint, etc.), familiarity with IT systems (e.g., SharePoint, Microsoft Teams, Zoom, etc.) is considered a strong asset.
• Strong organisational and planning skills with the ability to coordinate effectively across entities.

We offer

• A rewarding, dynamic and challenging work experience.
• The chance to be part of a multicultural team of supportive, hardworking and values-driven people.
• The chance to contribute to improving security of states and their people within a framework of democratic governance, the rule of law, and respect for human rights.