UNOPS
The incumbent will report to the Senior Administrative Associate Senior Assistant for carrying out the daily tasks as covered in the scope of position listed below.
The candidate will work under the direct supervision of Senior Administrative Associate and will be responsible to perform the following duties: 2. Training components and learning elements
- Duties and Responsibilities
- Assist in coordination of the administrative procurement activities for the UNOPS office and assist in preparation of estimates and coordination with the suppliers
- Make travel bookings in UNOPS ERP as directed by the supervisor
- Support the administrative arrangements for the events, workshops and meetings as and when required
- Support the Admin Team in vehicle fleet management in close coordination with the Senior Driver by keeping the fuel, maintenance and vehicle efficiency logs up to date and updating the logistics roster
- Maintenance of administrative files and admin drive
- Support the administrative team in organizing the inventory records, assets tagging inventory/asset verification exercise
- Coordinate with the project teams for transportation arrangements
- Supporting the administrative team with dispatch and distribution of mail, printing and scanning.
- Filing of handover vouchers/forms of stocks issued and/or returned
- Support the admin team in documentation of visa requests and maintenance and updating of various logs
- Assist the admin team in organizing the storage container
- UNOPS highly values interns’ contributions and realizes the importance of learning during an internship. The internship programme will include on the job training and exposure to various Human Resources management tools. The intern will have access to a large offering of online training on the comprehensive UNOPS intranet and opportunities to communicate with other country offices.
- UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship.
Education/Experience/Language requirements:
Academic Qualifications
Candidates must have recently completed a Bachelors,or Masters (preferably MBA, MPA, Psychology, or other relevant discipline) or have graduated from such studies within three (3) years prior to the applications date of the internship.
Computer Literacy
- Good IT skills are required.
- Experience of working in google suit applications including google docs, Sheets and slides is highly desirable
- Knowledge of ERP systems is an asset
Language Skills
Fluency in English is required
Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
To apply for this job please visit jobs.unops.org.