UN Volunteers
Mission and objectives
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
Context
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Task description
Under the direct and the overall supervision of the Head of Office and in close coordination with the Finance, Admin and HR Coordinator, the Administrative and Finance Assistant will be responsible for providing general financial accounting, reporting and administrative support: 1. Assist in the preparation of financial reports for Mission’s projects according to internal and external requirements, in coordination with responsible Project Coordinators and involved field missions as applicable; 2. Assist with financial review and booking of invoices; 3. Assist in the preparation of VAT reclaims and other regular administrative reports of the office; 4. Respond to routine requests for information from desk officers of Donors in relation to financial reporting; 5. Check all payment requests and ensure relevant and timely payments to suppliers and staff members; 6. Assist in preparing documentation for audits; 7. Contribute to the mission’s monthly closure; 8. Take part in ensuring that the mission’s financial transactions are entered into IOM accounting system SAP/PRISM according to IOM financial regulations and procedures; 9. Contribute to the preparation of standard project budgets for project proposals; 10. Monitor stock of office supplies and order/request the replenishments when it is required; 11. Perform other related administrative or financial duties as may be required.
Eligibility criteria
Age
27 – 80
Nationality
Candidate must be a national or legal resident of the country of assignment.
Requirements
Required experience
3 years of experience in supporting office operation/ administration is a distinct advantage; • Experience in working with an international organization is an advantage; • Experience in working with EPTK / EUPR is a distinct advantage. Skills: • A high level of computer literacy, in particular in computerized accounting systems (including SAP) is required. Proficiency in Microsoft Office applications is required; • Good oral and written communication skills are required; • Working knowledge of English and Hungarian is required; • Any other language would be considered as advantageous. Education: • Completion of secondary school in Accounting, Commerce, Business Administration or a related discipline with at least three years of relevant professional experience; or • University degree in related fields; • Professional certification such as ACCA, CPA or ACMA would be a distinct advantage.