Administrative & Finance Specialist

Under the direct and the overall supervision of the Head of Office and in close coordination with the Finance, Admin and HR Coordinator, the Administrative and Finance Assistant will be responsible for providing general financial accounting, reporting and administrative support:

1. Assist in the preparation of financial reports for Mission’s projects according to internal and external requirements, in coordination with responsible Project Coordinators and involved field missions as applicable;

2. Assist with financial review and booking of invoices;

3. Assist in the preparation of VAT reclaims and other regular administrative reports of the office;

4. Respond to routine requests for information from desk officers of Donors in relation to financial reporting;

5. Check all payment requests and ensure relevant and timely payments to suppliers and staff members;

6. Assist in preparing documentation for audits;

7. Contribute to the mission’s monthly closure;

8. Take part in ensuring that the mission’s financial transactions are entered into IOM accounting system SAP/PRISM according to IOM financial regulations and procedures;

9. Contribute to the preparation of standard project budgets for project proposals;

10. Monitor stock of office supplies and order/request the replenishments when it is required;

11. Perform other related administrative or financial duties as may be required.