Administrative coordinator (M/F) – Moldova

  • Contractor
  • Chisinau, Moldova
  • TBD USD / Year
  • MDM profile




  • Job applications may no longer being accepted for this opportunity.


MDM

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM-France recently conducted a fact-finding mission in the neighbouring countries of Ukraine to assess the needs of people displaced by the conflict.

MdM-F is starting operations in Moldova to support refugees for a better access to healthcare.

TASKS AND RESPONSIBILITIES:

In the context of the mission opening and under the supervision of the general coordinator, you will have to:

  • Define, adapt, plan and supervise the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values
  • Plan, centralise, coordinate and supervise the financial management and financial administration of the mission
  • Provide technical support to operational staff on the HR and financial management of the mission.

More specifically, your main responsibilities are:

Human resources management

  • Establish and update a HR strategy in line with the mission strategy and ensure it is aligned with the local HR regulations and MdM’s HR policies
  • Update and monitor the HR budget
  • Ensure the rolling out of the classification and salary grid
  • Establish, update and ensure compliance of the recruitment process and procedures
  • Define, update, disseminate and supervise of the implementation of the HR contractual framework for national staff
  • Supervise and/or carry out HR recruitment
  • Supervise the administrative management of staff: drafting contracts, monitoring, establishing, and archiving staff records

Financial organization and compliance

  • Develop and implement the financial procedures and guidelines
  • Ensure internal financial procedures, systems, policies and controls are applied and complied with throughout the operations by all staff
  • Ensure MdM compliance with tax laws
  • Ensure MdM salary payments are in line with Local Labour and are completed in an accurate and timely manner
  • Ensure a harmonized financial organization and ensure accurate documentation of all financial transactions

Treasury & Accounting

  • Share fund requests to HQ
  • Ensure that payments are made in a timely and secure manner
  • Be responsible for the soft accountancy of all sites for both accounting & donor allocation
  • Be responsible for the update and implementation of the money management protocols
  • Coordinate the closure of monthly accountancy

Team management

  • Recruit the staff under your direct or technical responsibility
  • Ensure proper induction, capacity building and on the job training to team members
  • Reinforce the capacity building of the administrative department staff

Communication, Reporting & Capitalisation

  • Liaise with International NGOs Admin/HR coordinators in-country
  • Participate to MdM team meetings
  • Ensure the archives of folders of national staffs
  • Approve monthly statements and ensure sending them monthly to HQ

CONDITIONS OF EMPLOYMENT:

Status : Employee

Fixed-term contract
Duration : 1 month
Starting date: As soon as possible for 1 month
Gross monthly salary: 2860 euros
Based in Chisinau with regular field visits, including in Romania
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (minimum of 1 day per week onsite)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility
Single posting

SKILLS AND EXPERIENCE NEEDED:
Three years’ higher education management qualification
Four years’ experience minimum (including at least two years’ experience in the international charity field as administrator)
Experience on a similar position and in a mission opening context
Experience in negotiation and relationships with authorities in a moving and difficult legal context
Diplomacy, negotiation, and networking skills
Ability to work under a minimum of supervision
Reactivity, anticipation, adaptability, capacity to take initiatives
Ability to classify and to manage priorities
Excellent Microsoft Office skills
Languages: Fluent English (written and spoken) mandatory, knowledge of Russian or Romanian is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

How to apply

To apply, click on the following link: http://www.jobs.net/j/JPbQIXWr?idpartenaire=128


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