Administrative Coordinator II

  • Contractor
  • United States of America
  • TBD USD / Year
  • Catholic Relief Services profile




  • Job applications may no longer being accepted for this opportunity.


Catholic Relief Services

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary

CRS’ IDEA department advances the agency’s strategic position by engaging new and existing institutional donors to acquire and steward resources that deliver excellent programs to advance Vision 2030. Teams within the department focus on three main areas: engaging donors/prospects, acquiring new and continued business, and delivering on the outcomes as outlined in the institutional award agreements, in compliance with donor requirements.

The Coordinator II provides overall support to the IDEA Department. This includes administrative support and project support relevant to the department, sharing pertinent information, and report preparation. This position is responsible for coordinating projects that may involve working with all levels of internal management and staff. The Coordinator may be responsible for event planning, calendar management, and travel arrangements and logistical support across the three main functions of engage, acquire, and deliver, including, but not limited to Business Development (BD), project support, donor engagement, knowledge management and learning (KML) and institutional donor communications (IDC) functions.

Roles and Key Responsibilities

Meeting/Event Coordination

  • Design and implement processes related to event management and logistical coordination of key donor meetings, trainings, and events. This includes supporting department leaders in planning and executing bi-annual summits, including leading negotiations with vendors, managing logistics, and developing session design and supporting facilitation

Internal Organization

  • Maintain department’s SharePoint and MS Teams sites, including updating with relevant information, reports, and presentations.
  • Support colleagues in developing the department’s quarterly newsletter, Resource Acquisition Reports and other annual or bi-annual reports, as necessary.
  • Serve as point person for department’s contributions to internal agency reports including the OverOps Flash, and others, as necessary.

Budget and Expenses

  • Maintain department’s budget via Oracle, including running reports and analyzing spend and forecasts regularly.
  • Maintain inventory and management of department’s computer and supply needs; work closely with GKIM teams and others to purchase computers and equipment as needed for staff.
  • Works with team leaders to secure vendors or contracts as needed for projects and submits timely purchase orders as needed.
  • Maintain department’s credit card, including reconciling business needs and expenses monthly.
  • Maintain department memberships for relevant platforms and subscriptions.
  • Advise team members on expense submissions, timesheet entries, travel authorization requests.

General Support

  • Proofread and review documents, correspondence, and presentations.
  • Provide short term coverage for teams as needed and appropriate.
  • Perform administrative tasks, as needed, to support overall needs of the department or other special projects and initiatives that arise.

Preferred Qualifications

  • BA/BS degree or equivalent practical experience.
  • Excellent written communication skills, ability edit and format documents, presentations, etc.
  • Strong project management skills: proven ability to initiate tasks, conduct necessary research, coordinate with appropriate staff, and follow through until all tasks completed.
  • Strong attention to detail.
  • Strong computer skills in Microsoft Office 365.
  • Prior experience with Salesforce and Oracle Cloud (preferred).
  • Ability to quickly learn new tools and technologies; interest and experience in using technology and new platforms to improve work efficiency.
  • Expectation of complete confidentiality on all business matters.
  • Ability to effectively communicate and collaborate with a diverse range of job functions.

Required Foreign Language: Fluency in English required

Required Travel: Limited/occasional.

Work Environment: Telecommuter

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

How to apply

https://www.aplitrak.com/?adid=YmJnZW5lcmljLjU1MDcyLjM4MzBAY2F0aG9saWNyZWxpZWYuYXBsaXRyYWsuY29t


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