Administrative coordinator (F/M) – Gaza

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

According to UNRWA, nearly 1.9 million people in Gaza, or nearly 85 percent of the population, are estimated to be internally displaced, including people who have been displaced multiple times.

It is worth mentioning that the acute shortage of fuel and electricity is seriously affecting the most critical functions of all hospitals and the response capacity of ambulances. Depletion of fuel endangers the lives of patients in intensive care, those who need surgery or neonatal incubators. The two main hospitals in southern Gaza are operating at three times their capacity, while facing severe shortages of basic supplies and fuel. According to the Ministry of Health in Gaza, the occupancy rate now reaches 206% in hospital wards and 250% in intensive care units. In addition, these hospitals house thousands of displaced people.

In addition, continued bombing and destruction have seriously affected the infrastructure of the Gaza Strip and hampered ambulance access to the injured (76 ambulances were affected), as well as access for people of concern. to health services.

MdM-France is currently carrying out an emergency response in Gaza. The team already present on the field needs to be supported by an emergency team in order to frame and reinforce the coordination of the activities on the field.

TASKS AND RESPONSIBILITIES:

Under the supervision of the Emergency Coordinator and in the context of the humanitarian Emergency in Gaza, the main responsabilities of Administrative Coordinator are the following:

• Follow and supervise the implementation of the mission’s human resources set-up
• Adapt, plan and supervise the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values
• Plan, centralise, coordinate and supervise the financial management and administration of the mission (accounting, budget construction and follow up, internal and external reporting, donor compliance, audits, administrative legal obligations, etc.) in line with MdM policies, procedures, and templates
• Recruit, train and manage an Admin Department team
• Provide technical support to operational staff on the HR and financial management of the mission

CONDITIONS OF EMPLOYMENT:

• Duration : 3 weeks rotation
• Starting date: as soon as expatriates will be able to enter Gaza
• Duration: 3 weeks rotations minimum
• Gross monthly salary: €3,119
• Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 recovery days per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)
• Médecins du Monde promotes trainings and internal mobility

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SKILLS AND EXPERIENCE NEEDED:
Education and experience

• Three years of higher education management qualification
• Four year experience minimum (including at least two years of experience in the international NGO field as administrator)
• Experience in a high intensity conflict setting is an asset
• Previous experience in Gaza – Palestine is a strong asset
• Experience in negotiation and relationships with authorities in a complex and volatile legal environment is an asset

Skills
Technical

• Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identifying the causes and risks, warn
• Ensure the payment of the suppliers
• Adapt schedules according to priorities and unforeseen events
• Understand and identify institutional donors’ cycles and procedures
• Read, construct, and analyse a budget and carry out budget monitoring
• Conduct professional interviews (recruitment, guidance, etc.)
• Design, formalise and adapt procedures / protocols / operating process / recommendations relating to the area of competence
• Analyse and structure a pay and staff administration process
• Identify and look for pay errors and their causes and resolve them
• Understand and interpret the legal administrative framework for staff and the MdM rules
• Design and analyse remuneration methods and rules
• Identify and analyse training and recruitment needs

Soft

• Diplomacy, negotiation, and networking skills
• Ability to work under a minimum of supervision
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Ability to classify and to manage priorities
• Team spirit

IT

• Excellent Microsoft Office skills (especially Excel)
• Knowledge of accountancy software
• Ability to manage an HR database

Languages

• Fluent in English is mandatory (oral and written)
• Knowledge of Arabic is an asset

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.