Administrative Assistant, Public Education and National Outreach – ADMIN001943-00001

DESCRIPTION/RESPONSIBILITIES: Who We Are Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace worldwide. We know that Peace is Security advances both U.S. and international security by preventing, managing, and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.

JOB BRIEF The Public Education and national outreach (PE) team is hiring a Personal Services Contractor to support its work within the broader expanded Executive Office. PE advances the part of USIP’s mandate from Congress that focuses on serving the American people through outreach across the U.S. and through educational resources and engagement opportunities for a broad public audience.

Work schedule: 40 Hours/Week, for six months

Expected Start Date: ASAP (six month term) RESPONSIBILITIES • Coordinate support for onsite public visitor programs, including updating the schedule of visits; coordinating aspects of logistics and operational support; assisting with check-in; and ensuring program materials are on hand and set-up is complete • Provide overall support on signature Public Education initiatives, including the Peace Day Challenge, the Peace Teachers Program, and Virtual Roundtables for Universities • Upload and maintain data in Salesforce to track visitors, activities, and feedback, including conducting analysis • Provide overall administrative support, including: coordinating travel and processing travel vouchers and reimbursements; supporting event planning and liaising with Events team, AV team, and others; scheduling and handling logistics and promotion for USIP’s Speakers Bureau; etc.

Communications support: • Support Public Education’s social media presences (Facebook, Twitter, and Instagram), including by creating and posting regular new content, by identifying new opportunities to expand Public Education’s social media efforts, and by coordinating with USIP’s social media team • Coordinate and draft content for Public Education’s monthly newsletter, and analyze engagement

QUALIFICATIONS • Bachelor’s Degree and or equivalent years of experience is required. • A minimum of one (1) year of related experience in program support. • Strong interpersonal skills, including team player, good humor, and sound judgement. • Some experience in working on social media is highly desirable. • Strong written and verbal communication skills. • Excellent organizational skills and attention to detail; adept at multi-tasking. • Experience with databases that track contacts and relationships is highly desirable; experience with Salesforce is especially useful.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

As with many organizations, USIP follows specific guidelines related to COVID vaccinations. These guidelines align with the latest findings from the Centers for Disease Control (CDC) and the Occupational Safety and Health Administration (OSHA). The overall intent is to ensure the safest possible workplace for USIP employees and contractors. In accordance with the guidelines, all USIP employees and contractors with building access are required to be fully vaccinated regardless of telework or remote status.

Upon acceptance of the position, you are required to submit proof of vaccination along with your signed offer letter to HR. If you require an exemption, either medical or religious, we will provide you with the exemption form for you to complete prior to your start date.

HOW TO APPLY To be considered for this position, please submit a complete application package consisting of:

1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume

For questions about this position please email [email protected]. Do not send resumes or attachments to this email address. Only those applicants that are selected for further discussions will be contacted. No Phone Calls. Interviews will be scheduled by appointment only.

USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.