Administrative Assistant (Pouch/Inventory/Store), GS04, Fixed Term Appointment, Yangon #8436 (Open for Myanmar Nationals)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, dedication

UNICEF Myanmar

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under the general supervision of Admin. Specialist implements specific administrative service requirements by carrying out the day to day specific tasks of managing office supplies stores, Assets/Inventory Control and handling of diplomatic pouches.

Key Functions, Accountabilities And Related Duties/tasks

• Maintain stores of stationery, classify and tag office supplies and other stocked items including storage, delivery, stock control, checking and certifying orderly receipt of goods. Arrange for timely replenishment of same; prepare administrative procurement list on an annual basis, undertake minor local administrative procurements.
• Ensure accuracy of Property, Plant & Equipment (PP&E) physical counts in reconciliation with Asset Management Record (AMR) from VISION and assist in preparation of PSB list, PSB follow-up actions and PP & E physical count (mid-year & annual) report preparing; responsible for updating of inventory list and location of equipment. Assist in auditing PP and E random counts.
• Receive office equipment, furniture etc., from Supplier and tag the item as per office guideline and procedures Deployment of office supplies to field offices and updating filed asset records.
• Handle the incoming and outgoing diplomatic pouches; prepare the summary for reimbursement by other agencies; register all incoming correspondence and documents through pouches, mail and local deliveries; maintain records of controlled items and distribute as necessary; keep track and follow up with regional pouch office;

To qualify as an advocate for every child you will have…

• Completion of secondary education preferable university graduate with accounting knowledge supplemented by technical or university courses related to the work of the organization.
• For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years, totaling 5 years.
• A minimum of 4 years of progressively responsible administrative or clerical work experience is required.
• Relevant experience in a UN system agency or organization is considered as an asset.
• Fluency in English and local language of the duty station is required.
• Experience in managing stationery: tagging, storage, delivery, stock control, and replenishment.
• Experience in ensuring Property, Plant, and Equipment count accuracy
• Experience in handling diplomatic pouches

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Remarks

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable all diverse profiles are encouraged to apply.

The VA is open to all (internal and external candidates).

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.