Administrative Assistant Legal department

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care.

Job Description

Roles and Responsibilities:

Skills

In this position, the candidate will have an opportunity to develop His/ her skills as Administrative Assistant in EMEA. This assignment consists mainly of the below deliverables:

• Organize and file the documentation created by EMEA Legal – including hard copies, filings in the Department’s data base (e.g., iValua); ensure compliance with applicable retention policies / best practices. Under the supervision of a paralegal, handle Outside Counsel engagement / retention letters.
• Under the supervision of a paralegal, handle Outside Counsel purchase request / purchase orders (PR/PO) processes, following through to invoice payment.
• Under the supervision of a paralegal, monitor and update the budget of the EMEA Legal Department and prepare budget forecast at the end of every quarter.
• Support the paralegal on NDA related processes.
• Support for signature requests.
• Legalization of documents (incl. in front of the notary public).
• Administration of the Intranet EMEA legal page.

Qualifications

Required Knowledge, Skills, and Experience:

• Admin with proven experience with document management and process development in a corporate context, preferably at a global fast-paced company.
• Highly structured self-starter, with ability to identify, promote and implement agile, intuitive and lean (minimal burden) organizational solutions.
• Understanding / experience of complex, matrixed and dynamic (changing) global organizations.
• Process and detail oriented professional with ability to cope with routines (“completer-finisher” in Belbin team roles).
• Quick learner. Strong critical thinking and document management skills. Sound judgement. Strong oral and written communication skills, excellent organizational skills, time-management ability, accurate with excellent attention to detail, and a drive to improve processes and tools.
• Ability to prioritize accurately, multi-task and to thrive in a complex and fast-paced changing environment.
• Experience with stakeholder management and strong interpersonal skills to participate in a collaborative working environment, while being able to work independently in an effective manner.
• Professional proficiency in English – proficiency in German.
• High integrity and commitment to the highest ethical standards while working with a wide range of confidential documents.
• Ability to work from home as requested in the context of the pandemic.
• IT skills: Professional in Excel, Word, PowerPoint.

Geographical Assignment

• Europe.
• Occasional tasks at Global level.

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Shift: Day

Travel: None