Administrative Assistant (IT)

Summary

Westport Properties continues to grow rapidly, we are seeking an administrative assistant to provide personalized and department support for the IT department. This individual will be responsible for a variety of clerical and administrative duties. The Administrative Assistant will have the ability to work closely with employees, management and IT vendors with a variety of IT skills levels.

Job Title/Type: Administrative Assistant/Full-Time

Reports to: Director of IT

Location: Irvine, CA

Hourly range: $18 – $23 per hour

FLSA Status: Non-Exempt

Work Schedule: Monday – Friday (8:00 am – 5:00 pm) – may change due to special projects and/or assignments

Travel: N/A

Duties & Responsibilities

• Assist the IT department with any administrative or clerical duties that may apply.
• Scheduling appointments and maintaining calendars.
• Assist with drafting general IT procedure manuals (i.e. tutorials, how-to-guides)
• Small percentage of travel may be required depending on project assignment.
• Responsible for taking meeting notes and disseminating information.
• Help with shipping and receiving various lightweight equipment.
• Credit Card Reconciliation.
• Inventory asset allocation.
• Manage Office parking and office access cards.

Qualifications Required

• Minimum 1-2 years of experience working in corporate office setting.
• Familiarity with electronic equipment, Internet applications and security
• Proficient in Microsoft Office Suite – Word, Excel, and Outlook
• Ability to understand and convey Company Policies and relevant industry standards
• Ability to handle all Department and Company matters with confidentiality and in a timely matter
• Ability to effectively communicate while exercising diplomacy, sound judgment and tact
• Ability to deal effectively with co-workers, department supervisors and managers, and other consultants and/or vendors
• Ability to meet deadlines on time with minimal supervision
• Ability to work flexible hours depending on various departmental project deadlines and/or Company sponsored programs (may include evenings and weekends)

Core Competencies

• General office and telephone skills are required
• Basic Computer Skills are required
• Good written and verbal communication skills
• Good organizational skills
• Proactive, self-starter, goal oriented
• Maintain a positive attitude and composure in a support role
• Uphold Company’s Mission Statement and Core Values

Education / Experience

• High School Diploma with some college required
• Preferred Associate’s and/or Bachelor’s degree in business administration.
• Relevant years of work experience and certification may substitute for degree requirement

Benefits For Full-Time Employees

• $5,700 contributed annually toward Health Benefits: Medical, Dental, Vision
• Company Paid Life Insurance Coverage – up to $50,000 per employee (Basic Life & AD&D)
• 401(k) Plan with employer match
• Generous Paid Time Off offered – earn 3 weeks per year at the start of your hire date
• 10 Paid Holidays per year
• Paid On-going Professional Development & Training
• Rewards & Recognition (Manager’s Quarterly & Yearly Outstanding Achievement Awards, Core Values Award, Years of Service & Wall of Fame)
• Company Sponsored Events throughout the Year (Holiday Parties & Gifts, Company Picnic, Team building, etc.)
• Huge Potential for Career Mentorship, Growth and Advancement
• Discretionary bonus based on several factors

About Westport Properties

Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires and manages its portfolio as well as providing third-party management services. As of January 2022, WPI has approximately 12 million square feet of self storage space under management with its US Storage Centers brand and 638 multifamily units, employing approximately 400 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $12M and Charity Storage has raised over $500K.

What We Value

As an organization, we value people who are motivated and driven. We value a collaborative work environment that enhances careers and positively impacts the community. We value our diverse work culture committed to delivering services and achieving high results. Being able to help those in need through storage space is just one way we measure success.