Vancouver Golf Club
Growing your career as a Full Time Administrative Assistant is an awesome opportunity to develop useful skills.
If you are strong in creativity, project management and have the right initiative for the job, then apply for the position of Administrative Assistant at Vancouver Golf Club today!
The Vancouver Golf Club (VGC) is looking for an Administrative Assistant. The successful candidate will act as a VGC representative and will be the first point of contact for Members and guests entering the head office. They will also need to be a team player and eager to provide administrative support across departments. This is a full-time position.
Key Relationships
Internal: Controller, General Manager, Accounting department, the Senior Management team and other associates
External: Members, guests, suppliers and staff.
Duties And Responsibilities
Assist Members and guests at reception in person, via email and over the telephone, and direct to appropriate Club staff, as necessary.
Assist Members with inquiries on their accounts & work cohesively with the accounting department.
Responsible for the organization and ordering of administrative supplies for all departments.
Responsible for both incoming and outgoing mail and all related duties.
Assist with the preparation of Member statements and any other member mailings.
Work with all departments, assisting in communication for events and preparing various documents, including but not limited to, signs for special events & Clubhouse notifications.
Organize workroom / boardroom on a daily basis.
Other duties include: enter member payments in the Jonas accounting software, balance daily point of sales transactions & record vendor invoices in the Accounts Payable.
Take dining room reservations on a daily basis and communicate with Dining room supervisors.
Perform related tasks
Requirements
- High school diploma is required.
- Ability to communicate in English with guests, management and co-workers, additional languages an asset.
- Ability to provide legible communication.
- Computer proficiency, including but not limited to Word, Excel, PowerPoint, and Outlook.
- Ability to prioritize and organize work assignments.
- Ability to work both independently and as a team member.
- Ability to be a clear thinker, analyze and resolve problems exercising good judgment.
- Keen eye and focus for attention to detail.
- Remain calm and courteous with demanding/difficult members/clients and/or staff situations.
- Ensure security and confidentiality of member, staff and club information.
- Maintain a professional image in accordance with The Vancouver Golf Club standards.
The Vancouver Golf Club (VGC) was founded in 1910 on the site of the 200-acre Austin family sheep farm. Today, it is widely recognized as one of the finest private golf clubs in the Pacific Northwest. The VGC’s 18-hole championship course is one of Vancouver’s most beautiful and challenging courses, situated in a woodland park setting. The VGC has been host to numerous championships including four LPGA Canadian Opens, six B.C. Men’s Opens, one PGA Senior Men’s Classic, one RCGA Junior Boys, seven B.C. Amateur Men’s, six PNGA Championships and numerous amateur tournaments.
Company Benefits
- Company offers great benefits
- Company offers career progression opportunities
- Competitive salary
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