Administrative Assistant, Foundation Program

College/Department Profile:

The College of the North Atlantic – Qatar is inviting nominations and applications for the position of Administrative Assistant, Foundation Program. Reporting to the Academic Manager, the Administrative Assistant must be a proven leader with the skills and expertise necessary to support the Department in fully implementing the College���������s mission and vision.

College Of The North Atlantic – Qatar Profile

The beautiful and culturally progressive State of Qatar is home to the world-class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q). Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education. This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.

With more than 600 staff and 3,000 ss, CNA-Q is one of Qatar���������s largest post-secondary institutions offering over 30 diploma programs through student-centered learning. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.

Duties & Responsibilities

This position requires an energetic and enthusiastic individual who will provide administrative and office support to the Academic Manager, as well as to the overall Department to facilitate day-to-day operations of the Department and support the effective and efficient functioning of the Department.

The candidate should have good administrative experience working within a busy office environment. Responsibilities include providing an efficient secretarial and administrative support to the Academic Manager and employees of the Department. Managing inbound tbound calls, by answering and screening calls accordingly, managing office supplies, inventories, and checking stock. Scheduling and coordinating meetings as required. Transcribing and preparing minutes as requested by the Manager.

The candidate will also be responsible for preparing documents, reports, emails and memos, and will support the Department in collecting and analyzing data. Responsibilities will also include coordinating with outsourced travel agents regarding travel requests and performing general clerical duties such as photocopying, faxing and mailing as requested by the Manager.

Qualifications

Education and Certifications:

A diploma or Bachelor Degree

Experience

Minimum 2 years experience in Administrative Support is required

Language

Strong Excel skills required

Fluency in written and spoken English language is required

Bilingual in English and Arabic is preferable

Other Required Skills

Professional and friendly nature and a proactive attitude to work is required, good organizational skills, with the ability to prioritize work and manage time effectively, is essential. Analytical thinking and problem solving is required. The candidate should demonstrate explanatory communication and interpersonal skills, fluency in English language is required and Arabic is an asset.