Administrative Assistant for ILR Assistant and Associate Deans

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The School of Industrial and Labor Relations at Cornell University has an immediate opening for an Administrative Assistant IV position in the ILR Dean’s Office supporting Associate Deans and serving as office receptionist.

The ILR School is the leading college of the applied social sciences focusing on work, employment and labor relations policy issues and practice of national and international significance. The ILR School stands at the nexus of critical thinking and societal impact. Since our founding in 1945, we have been at the heart of extraordinary transformations in the workplace and in the lives of workers. Today, ILR honors and extends that legacy. We connect, inspire and challenge tomorrow’s leaders and equip them with bold new approaches to work, employment and labor. We embrace multiple and diverse perspectives, encourage principled debate and collaborate across disciplines, and we operate in the real world, drawing on the richness of our community to drive positive impact for people and society, today and in the future. The ILR School is world renowned as the premier academic institution educating, training and developing human resources (HR), labor relations and conflict resolution leaders in the world. In addition to our Ithaca location, ILR has offices in New York City and Buffalo. We are home to 59 tenured and tenure track faculty, 31 RTE faculty, and 264 staff who bring our mission to life.

More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu

What You Will Do

Provide broad-based administrative support for the Office of the Dean; provide direct support for the Associate Dean for Finance, Administration, and Corporate Relations, Assistant Dean for Student Experience and Wellbeing, Assistant Dean for Human Resources and backup for Dean’s Executive Staff Assistant. Function as the receptionist for the main office, serving as the first point of contact and critical source of information for visitors, students, faculty, and staff; and information conduit for Dean’s office staff.

Key Responsibilities

We are seeking candidates who appreciate and will take ownership in the following, and not limited to:

• provide administrative support for Associate Deans and serve as office receptionist;
• schedule appointments, meetings and logistics using an electronic calendar;
• assist with event and meeting logistics;
• compile agendas and background materials and proofread;
• prepare confidential correspondence and meeting minutes;
• design spreadsheets from a variety of information systems;
• maintain databases such as SalesForce, extracting information for reports;
• maintain department and faculty websites;
• prepare travel advances and reimbursements;
• purchase supplies and process fiscal transactions;
• track budgets and review account activity

The Candidate Needs To Have Established The Following

• communicate professionally;
• manage multiple tasks;
• prioritize work on simultaneous projects;
• work successfully under pressure with minimal supervision at a variety of tasks within a fast-paced, team-oriented, diverse office setting

Required Qualifications

• Associate’s Degree and two to four years of experience or equivalent combination of education and experience.
• Strong interpersonal skills, effective communication skills, and pleasant telephone manner.
• Proven ability to successfully manage and prioritize multiple tasks while working simultaneously under pressure within a fast-paced office environment.
• Ability to interact tactfully with diverse groups of individuals.
• Must be able to prioritize requests and manage time effectively to meet established deadlines.
• Ability to anticipate the needs of the Associate Deans and to take somewhat independent action.
• Ability to take initiative and be a pro-active team member.
• Ability to troubleshoot, adapt to and make recommendations for change/improvements.
• A demonstrated ability to work in a disruptive environment without being distracted is essential.
• Must have outstanding organizational skills.
• Excellent written and verbal communication skills including proofreading and editing skills and experience taking meeting minutes.
• A demonstrated ability to maintain confidentiality is essential.
• Expertise in Microsoft products including Word, Excel and PowerPoint.
• Expertise in scheduling and setting up zoom meetings.
• Expertise in Outlook email and calendar.
• Experience working with HTML or other web development tools.
• Prior experience with event planning.

You will be a top candidate with our preferred qualifications:

• Bachelor’s in Business Administration, Management or related field.
• Minimum four to six years of executive level support in an office setting.
• General database operating knowledge.
• Prior office experience in a teaching and research-based setting.
• Knowledge of labor relations or workplace issues.
• Experience with Brio, Faculty Center, Canvas and Drupal.
• Knowledge of Cornell University travel and reimbursement and payment request systems.
• Knowledge of eShop purchasing system, the Kuali Financial System, the Workday HR system, Cornell Box/Dropbox, Activity Insight and others.
• Some interest or aptitude in financial analysis, accounting, etc.
• Knowledge of eShop purchasing system, the Kuali Financial System, the Workday HR system, Cornell Box/Dropbox, Activity Insight and others.
• Some interest or aptitude in financial analysis, accounting, etc.

No relocation assistance or visa sponsorship provided for this position.

This position is located in Ithaca, NY,within the ILR School on the campus of Cornell University.This is a full-time (39 hours per week), non-academic staff, benefits eligible opportunity.

When applying through our system, please remember to attach resume and cover letter in either Microsoft Word or PDF format.

University Job Title

Administrative Asst IV

Job Family

Administration

Level

D

Pay Rate Type

Hourly

Company

Contract College

Contact Name

Brenda Herrling

Number Of Openings

0

Job Titles And Pay Ranges

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator . The final rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience.
• Education level to the extent education is relevant to the position.
• Unique applicable skills.

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For general questions about the position or the application process, please contact the Recruiter listed in the job posting.

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EEO Statement

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university’s mission of teaching, discovery, and engagement.

2022-03-08-08:00

Posted Yesterday Full time WDR-00030322

Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university’s mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell’s far-flung global presence includes the medical college’s campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City. We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including employee wellness, workshops, childcare and adoption assistance, parental leave and flexible work options.

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