Administrative Assistant – Construction

Administrative
US-FL-Tampa
2022-1776

Overview

Walbridge has an excellent opportunity for an administrative assistant to work out of the Tampa office on a variety of construction projects. This chosen person will work closely with our project managers, cost analyst, engineers, and superintendents.

We want you to join our team.

Through industry-leading innovation our company has forged a legacy of quality and safety since our founding in 1916.

What we offer:

• A safe, inclusive environment where employees are valued for their contributions
• Career planning, development & growth
• Outstanding training programs

Why Walbridge

• Large organization with award-winning projects, yet small enough for you to make an impact
• Strong values which are the foundation of our growth for over 100 years
• International, regional and local recognition for stand-out projects, safety, sustainability, culture, wellness and diversity

Responsibilities

• Establish and maintain a professional working rapport with peers, project team members and office personnel
• Job Start Up-Set up welcome letters and other required forms
• Assist with change management and subcontractor change order handling
• Assist with AIA monthly billings and subcontractor billing
• Assist with compiling of reimbursable cost invoices for monthly billing
• Processing and tracking of owner direct purchases
• Monitor subcontractor insurances
• Tracking of Notice to Owner log
• Payment coordination through Textura, including waiver collection
• Set up files in Sharepoint, and upload files as needed

Qualifications

We are looking for a detail oriented team player with the ability to multi-task in a fast paced environment, produce quality work, and meet deadlines.

The successfully candidate will possess:

• 5 years of administrative experience and responsibilities.
• Excellent interpersonal skills are required to interact with customers, vendors, suppliers and sub-contractors on a positive basis.
• Proficient computer skills in Excel and Word
• CMIC and / or Textura experience a plus
• A background in construction is a plus
• A can-do attitude, and willingness to learn

EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce.

We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, status as an individual with a disability, military, or protected veteran status or any other legally protected status. We prohibit discrimination in decisions concerning career development, recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment.

BUILT TO BE BETTER TOGETHER
Together, we are building a culture of belonging that embraces all dimensions of diversity and values different experiences, perspectives and ideas. Come build it with us.

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