Administrative Assistant

Position: Administrative Assistant PRF-2202-01001-262

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Job Location: Gaziantep, Turkey

Reporting to: Administrative Officer

Working area: Gaziantep, Turkey

Number of positions open: 1

Last date for application: February 28, 2022

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ACCOUNTABILITIES

Key relationships:

HR officer, Finance Officer, other colleagues in Turkey office

General objective of the position:

Administrative assistant duties and responsibility includes providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication

Main tasks and responsibilities:

• Organize and schedule meetings and appointments.

• Produce and distribute correspondence memos, letters, and forms.

• Assist in the preparation of regularly scheduled reports.

• Order office supplies.

• Provide general support to visitors.

• Work on Anti-terrorist checks regularly.

• Ensure effective internal communications.

• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

• Distribute stationary, office equipment, Office post, and laptops.

• Translate documents and reports.

• Promote and model a positive, professional and respectful office culture.

• Other assigned duties.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required

· University degree in any related field

· Minimum 1 year’ experience in administrative duties

· Desirable 2 year’ experience in administrative duties

Languages

· Fluency written and spoken in Arabic

· Advanced Written and spoken English

· Advanced Written and Spoken Turkish

Competencies:

· Administrative Principles

· Follow up

· Gmail

· Microsoft windows (Excel, Word, PP)