Administrative Assistant

• Description:* This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. *Essential Functions:*
• Responsible for accurate and timely input of purchase orders into company’s purchasing system for various tasks
• Responsible for ensuring that purchase orders have received proper approval(s)
• Process invoices through company’s purchasing system on a timely basis
• Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
• Assist in the preparation of accruals for various tasks
• Review and process expense reports
• Responsible for processing correspondence and paperwork for purchase orders
• Assist in scheduling and organizing activities, meetings, conferences and luncheons
• Assists with administering the plant petty cash fund(s)
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Review and update budgetary reports on a regular basis
• Responsible for understanding the monthly accrual process and ensuring accuracy
• Provide administrative support in all areas as needed
• Answering, screening and forwarding incoming phone calls
• Maintain office security by following safety procedures and controlling access via the reception desk
• Ability to be resourceful and proactive when issues arise

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.