Administrative Assistant

• Corporate Administrative Assistant *to their Miami office. This is a full time and long term opportunity! They are looking for someone with at least 1 year of Receptionist experience. This company has a long history and reputation of being number 1 in their industry.
• Description:*
• Open up reception area promptly at 8:30 am Monday – Friday. Takes phone calls, messages and forwards all messages and maintains the physical reception area; straighten up magazines etc.
• Answer all incoming calls and maintain logs in “Tracking” system. Use Outlook to send emails, sales calendars and contact lists for customer calls. Keep a record of all telephone messages in tracking system. Be organized.
• Schedule appointments, maintain and update appointment calendars via MS Outlook.
• Answer inquiries and obtain information for the general public, customers calling in, visitors, and other interested parties. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
• Collect, sort, distribute and prepare mail, messages and courier deliveries. Prepare shipping manifest, bills of lading and other necessary documentation and maintain a fie of corresponding paperwork. This includes contacting shippers, vendors or receivers.
• Maintain Job tracking board in main hallway. Update/remove cards etc.
• Request and forward Certificates of Insurance. Make a coper for co. binder.
• Keep a current record of staff members whereabouts.
• Email managers and sales – notifying them of your absence/vacation, or any known late arrivals or early departures you may have to make.
• Maintain photo copiers: check for toner, paper, etc. Order supplies or request service.
• Assist Office Manager and other administrators/departments with basic clerical operating task when necessary. Such as, enter data, typing forms, letters, making calls and researching information.
• Process credit card payments and make collection calls.
• Manage front office; keep tidy, water cooler has cups and is clean.
• Type and send “Notice to Owners” to intended parties.
• Send invoices, file copy in binder.
• Interviewing immediately!!*

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.